Human Resources Rep - Recruitment

We are seeking a highly organised and proactive HR & Recruitment Coordinator to join our busy HR team. This is a varied role supporting the full employee lifecycle, with a particular focus on recruitment coordination, HR administration, and advising staff across the department. You will play a key role in ensuring smooth and efficient HR operations while delivering an excellent service to managers, colleagues, and candidates.

Key Responsibilities
HR Administration & Employee Lifecycle Support

Draft contracts of employment and amendments

Maintain accurate employee records and ensure compliance with internal processes

Administer payroll changes via HR systems to ensure staff are paid correctly

Support onboarding processes, including induction sessions for new staff

Respond to general HR enquiries, providing advice and guidance

Recruitment Coordination & Management

Act as the primary point of contact for all departmental recruitment activity

Manage multiple recruitment campaigns simultaneously, ensuring timelines are met

Coordinate advertising, shortlisting, and interview schedules

Organise and attend shortlisting meetings, taking notes and advising panels

Arrange interviews, including logistics such as booking rooms and coordinating candidates

Communicate with candidates and panel members throughout the recruitment process

Monitor vacancies and applications via the PeopleXD system and produce reports

Ensure all recruitment documentation is accurate and confidentially maintained

Stakeholder Engagement & Advisory

Advise managers, colleagues, and candidates via phone, email, and in person

Interpret HR procedures and policies to respond to more complex queries

Work closely with Finance to confirm funding before roles are advertised

Liaise with immigration and compliance teams to meet regulatory requirements

Build strong working relationships across academic and professional services teams

Team Support & Process Improvement

Provide day-to-day operational support to the HR Assistant

Identify opportunities for service improvements and support implementation

Prepare monthly HR and recruitment reports for internal meetings

Maintain recruitment information on departmental web pages

About You
We are looking for someone who is detail-oriented, adaptable, and confident working in a fast-paced environment.

Previous experience in HR administration and/or recruitment

Experience using HR systems such as PeopleXD (PXD)

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