Head of Project Management

Position Overview American/Interstate Signcrafters (AIS) is seeking a Project Manager I to support the execution of national signage and multi-site branding programs.

This role is responsible for coordinating projects from initiation through completion, ensuring timelines, budgets, and quality standards are met while delivering a strong customer experience.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment managing multiple projects simultaneously. This is a foundational role designed for individuals looking to grow into full program ownership over time.

Internal & Client Partnership Focus
In this role, you will work closely with project managers, business development, estimating, and external vendors to ensure projects move efficiently through each phase of execution.
Success in this role requires:
A strong service mindset toward both internal teams and customers
The ability to execute defined processes with consistency and accuracy
Proactive communication and follow-up
A willingness to learn the full lifecycle of signage program execution

Key Responsibilities
Project Coordination & Execution
Support the execution of multi-site signage and branding projects from kickoff through closeout
Coordinate site surveys, permitting, fabrication, logistics, installation, and project closeout
Track project schedules, milestones, and deliverables to ensure on-time completion
Maintain accurate project documentation and reporting

Vendor & Subcontractor Coordination
Assist in sourcing and coordinating subcontractors for surveys, permitting, and installation
Ensure vendors are aligned with project scope, timelines, and quality expectations
Support communication between internal teams and external partners

Financial & Administrative Support
Assist with project cost tracking, invoicing, and documentation
Support revenue tracking, billing processes, and internal reporting requirements
Maintain organized project records within internal systems

Customer Communication
Provide timely and professional communication to clients regarding project status
Support proactive updates on milestones, timelines, and deliverables
Escalate risks or issues as needed to senior team members

Process Adherence
Follow established internal processes and standards for project execution
Identify inefficiencies or gaps and communicate opportunities for improvement

Required Qualifications

• 1–3+ years of project coordination or project management experience in the sign industry
• Strong organizational and time management skills
• Ability to manage multiple projects and priorities simultaneously
• Clear and professional communication skills
• Basic understanding of project budgets, timelines, and workflows
• Experience working with vendors or subcontractors is a plus
• Proficiency in Excel and project tracking tools (Smartsheet or similar preferred)

What Success Looks Like
Projects are well-coordinated and delivered on time
Internal teams and vendors are aligned and informed
Communication is consistent, proactive, and professional
Processes are followed with accuracy and attention to detail
You are steadily building the capability to own larger, more complex programs

About AIS
American Interstate Signcrafters (AIS) delivers national signage solutions and turnkey program management for multi-site brands. From design intent through fabrication, permitting, installation, and ongoing service, AIS manages every detail to ensure brand consistency, code compliance, and seamless execution across hundreds—or thousands—of locations.
We are building a high-performance, growth-focused team and are looking for individuals who take ownership, think proactively, and want to make a measurable impact.