Management Secretary I

Are you passionate about providing top-notch administrative support while managing a variety of tasks with efficiency and precision? This clerical role offers the opportunity to relieve a supervisor of administrative details, handling assignments of varying complexity with independence and confidence. If you're driven by the challenge of managing day-to-day responsibilities autonomously, while taking on new tasks under occasional supervision, this position is for you. Your passion for high-speed typing, attention to detail, and adaptability will contribute to the seamless operation of a fast-paced office environment.

Workdays and Hours - Monday -Friday 8:00am - 5:00pm

Bargaining Unit: Employee Council Posting may close at any time

Answers written or oral requests for information.

Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings.

Makes appointments for supervisor and maintains calendar.

Types articles, reports, letters, forms or other material.

Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision.

These examples are not intended to be all-inclusive.

Other related duties and responsibilities may be assigned as needed.

Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic

Knowledge of the principles of business and office administration

Ability to use a computer to access, interpret, and record information

May require ability to develop and use spreadsheets involving basic mathematical and statistical operations

Ability to compose letters and develop and refine internal office procedures with minimum instructions

May require skill in taking and transcribing dictation

Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public

Ability to communicate clearly and effectively, both orally and in writing

Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required

May require ability to sit at a desk for six to eight hours per day using a computer keyboard

May require ability to lift and carry file boxes weighing up to 20 lbs.

An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Required Experience and Training High School Diploma

One and a half (1.5) years of experience performing general clerical duties, including typing, filing, and answering telephones.

Must be legally authorized to work in the United States without need of a sponsorship.

Attainment of passing score on pre-employment test:

Basic Office Skills

Microsoft Excel 2013- Normal User

Microsoft Outlook 2013

Microsoft Word 2013 – Normal User

Email etiquette.

Customer Service Mindset Survey

Preferred Experience and Training One (1) year of experience in a legal or municipal court setting.

One (1) year of experience handling sensitive information with a high degree of confidentiality.

Offers of employment are contingent on passing a pre-employment physical, which includes drug screening. Must be legally authorized to work in the United States without the need of a sponsorship.

Applicants have rights under Federal Employment Laws. Please find more information under the following links:

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