Virtual Secretaries Assistance | Remote

The Executive Secretary provides administrative and secretarial support to members of the Executive Leadership Team of Tuscaloosa VA Medical Center organization, including the Director, Associate Director, Chief of Staff, and Associate Director of Patient Care Services. The organizational structure of each Executive Leader varies with the number of subordinate services, programs and departments.
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The incumbent serves as the Executive Secretary to the Associate Director and performs all secretarial duties for the Associate Director. Services aligned to the Associate Director include Education and Development, Health Administration Service, Resource Management Service, Supply Chain Management Service, Resource Management Service, Supply Chain Management Service, Privacy Officer, Emergency Manager, and Prosthetics Service.
Regularly involved in high level contacts with visitors and callers from such organizations as Congressional offices, members of the news media, State and local officials, and high-ranking officials in the field or industry, publication groups, attorneys, presidents of major national or international firms or organizations, and/or leading representatives of foreign governments.
Processes incoming and outgoing materials such as correspondence, reports, memoranda, White House Hotline inquires, suspense items and other forms of written communication.
Develops background information and prepares outlines for Associate Director public speaking engagements, papers, and correspondence/reports, provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information.
Schedules appointments, coordinates meetings, and/or schedules conferences for the Associate director and the Executive Assistant.
Ensures that confidentiality of records and sensitive information is maintained at all times within the established facility requirements.
Serves as the senior timekeeper for the respective Associate Director team and as a backup timekeeper for other Executive Leadership Team members and Associate Director Services/Service Lines.
Work Schedule: Monday through Friday, 7:30am - 4:00pm CST.
Telework: Ad hoc
Virtual: This is not a virtual position.
Secretary (OA)/ PD115330
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
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Citizen to apply for this job
In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. your performance and conduct;
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
For a GS-8 position you must have served 52 weeks at the GS-7. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Examples of specialized experience would typically include, but are not limited to: proofreading all incoming and outgoing correspondence to ensure grammar and punctation are accurate; editing letters and reports for accuracy and completeness, monitoring and tracking actions to ensure timely submission; independently developing and presenting information, scheduling conferences and meetings and shifting schedules as needed, providing accurate advice on procedures, and reports; preparing travel arrangements; operating computer systems and computer software programs including but not limited to Microsoft Word, Excel, PowerPoint, SharePoint, Publisher, Acrobat, Outlook, and Teams.

Exceptional attention to detail and accuracy in all administrative tasks.
Advanced clerical and technical skills, including proficiency with office software, document management systems, and communication tools.
Strong organizational and information management abilities, with proven experience in maintaining structured records, prioritizing tasks, and managing high-volume workflow.
Demonstrated reliability, adaptability, and consistent commitment to administrative excellence.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.