Administrative Professional (part-time or full-time)

Administrative Assistant
AZ Public Media Admin Svcs

Department Website Link
Under the general supervision of the Executive Assistant, the Administrative Assistant provides a wide variety of advanced secretarial and administrative support in support of Arizona Public Media's administrative, fundraising, and executive teams. The incumbent must exemplify personal integrity and be able to demonstrate the ability to exercise discretion, maintain confidentiality and, with minimal direct supervision, act with initiative and use independent judgment.
Arizona Public Media receives significant support from the University, viewers, listeners, donors, and corporate sponsors. As a representative of Arizona Public Media, the incumbent is expected to consistently maintain a professional, courteous, and service-oriented business image when interacting with University personnel, donors, members, and the public.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; retirement plans; For more information about working at the University of Arizona and relocations services, please click here .
Provides administrative support to the Executive Office, administrative leadership team, and Development Office, including travel authorizations, expense reports, reimbursement requests, public file assistance, communications, scheduling, and calendar management. Assists with training of student assistants.
Executes the timely disposition of check donations in alignment with University of Arizona cash handling procedures, including categorizing, check log entry, donor and/or membership database entry, updating donor/member information, and daily bank deposits.
Provides donor/member assistance as needed, including technical support such as PBS Passport activation. Researches and resolves customer/client inquiries while ensuring excellent customer service.
Assists with activities of the 30-member Community Advisory Board, including preparation for regular meetings, committee meetings, and volunteer activities. Assists with special events as needed. Maintains and regularly updates the department's policies and procedures manual to ensure accuracy and compliance. Knowledge of standard office practices and procedures.
Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and Access databases.
Ability to communicate effectively and professionally in person, on the phone, and via email with the general public, donors, members, and staff.
High school diploma or equivalent, or equivalent learning attained through experience.
Experience providing administrative support in a professional office environment.
Experience working with donors, members, or the public in a customer service role.
Experience with Microsoft Office applications, including Outlook, Excel, Word, and Access.
Experience with cash handling, data entry, or database management.

Full Time/Part Time
Full Time

Organizational Administration

hourly rate

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The university offers compensation growth opportunities within its career architecture. Administrative Support

Organizational Administration

Target Hire Date
Documents Needed to Apply
Notice of Availability of the Annual Security and Fire Safety Report
Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.