Head of Services - Support and Managed

Job Description We're hiring a Service Manager to facilitate service efforts in the San Juan Islands, WA. This position works closely with service superintendents, foremen, and the regional principal to support client relations, performance management, training, and development, as well as AP and AR/Billing for the service department. This position is accountable for thorough and competent management of schedules, estimates, resource allocation, and documentation during the complete life-cycle of service jobs. For many responsibilities, Dowbuilt offers comprehensive support, training and ongoing learning opportunities to develop these skills.

As a Service Manager, you’ll be responsible for:

Maintaining timely and effective communication with team, field, client, owner’s rep, design partner, etc.

Having a proactive, flexible, and responsive attitude when faced with challenges, opportunities and changes. Participating in company growth, community engagement and cultivating milestones in-keeping with company strategic objectives.

Operating from a place of integrity, professionalism, and diligence, always caring for critical relationships with our clients, partners, and in-house team.

Client Relationship Management

Supporting Service Superintendents and clients with issue management and resolution. Managing complex, nuanced conversations and negotiations with clients, client representatives (estate/ house managers), principals, Build and Service superintendents.

Completing new service client set up, including proposals, service agreement negotiation, Project Information Sheet, job number assignments and estimates.

Supporting team members to build long-term relationships with clients and manage client list and personal information confidentially.

Assisting Service Superintendents with tracking aging service items and creating service lists and maintenance schedules for service homes.

Maintaining client records and personal information in accordance with departmental and company policies.

Service Department Management

Participating in budgeting, financial reviews, and quarterly management reports.

Collaborating with Build Project Managers, Principals and Superintendents to facilitate smooth transitions of projects from Build to Service.

Managing overall risk profile of subcontracts and client contracts in accordance with company policies.

Service Team Management

Providing regular feedback and conduct performance development meetings, as well as counseling / corrective action with team members.

Planning for staffing and manage labor resources efficiently. Coordinating with Dowbuilt’s Recruiting Manager to review postings and job descriptions for accuracy, participating in interviews and provide feedback on candidates.

Providing new service employee training and onboarding. Presenting learning content and check for understanding. Providing all required documents and create learning plans for new hires. Supporting ongoing professional development goals of team members.

Ensuring employees have all required safety training and enforce safety policies and procedures.

Procurement / AP Management

Coordinating execution of master subcontractor agreements, Certificates of Insurance, and other required subcontractor documentation.

Submitting, reviewing, and approving subcontractor invoices.

Assisting Service Superintendents with research, selection, estimate presentation to clients, order and delivery of products and materials.

Billing / AR Management

Reviewing and approving all time entries, receipts, subcontractor invoices and credit card purchases for service jobs. Reviewing time, materials and subcontractor costs prior to bills being created. Reviewing Field Reports for each client and edit for clarity, content and language.

Documenting and sending monthly billing to clients via email or post.

Following up with clients as needed for aging Accounts Receivable. Tracking cash receipts and outstanding bills until resolution.

Concrete—includes specific examples or explanations.

Persuasive - refer to objective criteria such as industry practice, project limitations and precedent.

Self-aware - remain flexible, curious, and courteous in all communications.

To be successful as a Dowbuilt Service Manager, you’ll need:

At least 2 years of project management or 5 years of team management related experience.

Technology: proficient in MS Office Suite and cloud-based project management applications. Relationship Management: establishes and maintains relationships with Dowbuilt departments as well as all Dowbuilt employees, Service clients, subcontractors and vendors. Demonstrates courteous, professional communication in writing, in person and on the phone. Actively listens, takes notes, asks for help and suggests solutions.

Entrepreneurial Spirit: takes ownership and accountability for Service business in assigned region. Works autonomously and with others to drive client satisfaction and manage costs.

Manages stress and maintains composure in challenging situations. Treats all proprietary company and client information as strictly confidential outside, and in some cases within, the company.

Utilizes quality control and risk management techniques to ensure all service work meets quality standards. Possesses basic knowledge of workplace safety and health procedures (ongoing safety training provided).

Personal Learning: Takes ownership of personal learning and development of new skills and abilities. Enthusiasm for fostering an inclusive work environment, leading diverse teams and a commitment to increasing equity for all employees

We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• 100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees – 1st of the month following DOH
• 35% Medical and 30% Dental + Vision coverage for eligible dependents
• 401(k) retirement savings plan with 3% employer safe harbor contribution
• 8 paid holidays each year, no waiting period
• Paid Time-Off (PTO) – 2.31 hours per week to start (120 hours annually) with an increase to this accrual each January with years of service up to max 192 hours/24 days annually
• Annual discretionary bonus

Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity.

New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.

WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. This means expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.