Head of Finance (Full-Time)

SUMMARY

Finance Manager is responsible for owning day-to-day finance, accounting, and tax operations for the company, while closely coordinating with overseas affiliates and external professional service providers. This role plays a critical hands‑on and strategic function, ensuring accurate financial operations, compliance with U.S. regulatory requirements, and transparent reporting to global stakeholders.

The Finance Manager will initially focus on operational execution and stabilization, while progressively assuming leadership in process improvement, financial governance, and organizational scaling. Once U.S. operations are stable, the scope may expand to support finance activities related to applicable U.K. operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Finance & Accounting Operations

Manage day-to-day finance and accounting activities, including sales data management, billing support, collections coordination, and accounts receivable oversight

Support invoicing, and cash collection workflows, including transition and operation of new finance-related systems

Maintain accurate financial records in coordination with external accounting firms

Monthly Close & Financial Reporting

Prepare, organize, and validate data required for monthly and year-end closing

Coordinate closely with external accounting firms to ensure timely and accurate financial close

Review draft financial statements and identify variances, trends, and potential risks

Regularly provide financial results, issues, and insights to leadership and global stakeholders, as needed

Tax & Compliance

Coordinate with external tax advisors on U.S. compliance matters, including Sales Tax filings and business registrations

Manage state-level Sales Tax data and ensure proper documentation and audit readiness

Support ongoing operational management of transfer pricing documentation (local files)

Monitor regulatory changes and proactively share risks and compliance concerns with stakeholders

Budgeting, Forecasting & Analysis

Conduct budget vs. actual analysis and explain variances

Support annual budgeting and mid- to long-term financial planning processes

Prepare financial materials for management review and strategic discussions

Process Improvement & Finance Governance

Identify operational inefficiencies, control gaps, and process risks within finance operations

Collaborate with global leadership and external partners to improve finance structures, workflows, and controls

Contribute to the design and documentation of finance policies and procedures

Support scaling of finance operations in alignment with business growth

Cross-Functional & Administrative Support

During the first year, support a broad range of hands‑on tasks to gain a comprehensive understanding of U.S. business operations (initial phase)

Assist with data organization, documentation, and finance-related administrative activities

Collaborate cross-functionally with sales, operations, and administration teams to ensure financial accuracy and operational alignment

Support local office management, including mail collection, check deposits, etc. (initial phase)

Perform other duties or tasks assigned by leadership as necessary

SUPERVISORY RESPONSIBILITY

This position does not initially have direct supervisory responsibility but is expected to function as a key finance lead with strong cross‑functional influence and future leadership potential.

QUALIFICATIONS

EDUCATION

Bachelor’s degree in accounting, finance, business administration, or a related field required. CPA or equivalent professional certification preferred.

EXPERIENCE and SKILLS

5+ years of experience in accounting, finance, or related roles, preferably in a multinational or growing organization

Strong knowledge of U.S. accounting practices, monthly close processes, and Sales Tax operations

Experience working in or with external accounting and tax firms

Ability to analyze financial data, identify issues, and propose practical solutions

Strong proficiency in Microsoft Excel and general financial systems; ERP or accounting software experience preferred

High attention to detail with strong organizational and time management skills

Fluent effective written and verbal communication skills in English; Japanese language ability is a plus

Ability to work independently in a hands‑on environment while collaborating with global teams

Demonstrates professionalism, integrity, and discretion when handling confidential financial information

WORK ENVIRONMENT

This job operates in a professional, open, and flat office environment that emphasizes collaboration, and routinely uses standard office equipment such as computers, phones, and related software systems. This role is a full‑time, in‑person opportunity, located in the company’s Southern California office. After training, there may be the opportunity to work remotely up to twice per week. Typical hours are 8:30am-5:00pm; due to the need to collaborate globally, there will occasionally be the need to take calls before/after hours. As such, you have general oversight of your schedule but are responsible for coordinating with the local and international teams for alignment and awareness.

TRAVEL

Occasional domestic, and more rarely international travel, may be required.

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