FULL-TIME ADMINISTRATIVE PROFESSIONAL

Visa Sponsored Job:
Relocation Assistance Eligible:
Full time, Regular
Final salary is based on education, experience, and skills relevant to the role.*
The candidate will join a collaborative team of administrative and IT professionals in an environment that values teamwork, psychological safety, innovation, and professional growth. The Administrative Assistant II position performs administrative duties for the NCAR Research IT (NRIT) team under the guidance of the Assistant Director of Research IT. Primary activities include routine purchasing, assisting in tracking corporate property, generating reports, graphs, and written materials, meeting and event support, organizing and managing travel for our staff, and a variety of other responsibilities that help support NSF NCAR Research IT (NRIT). As a member of the administrative support team, this position will closely partner with other administrative staff in NRIT for guidance on organizational policies and direction.
Application Deadline: This position will be posted until 11:59:59 pm MDT on Wednesday, July 15, 2026 .
Required application materials: (Questionnaire - embedded in the application
Work Location: This position is expected to work a hybrid schedule with a minimum of 3 business days/week spent at the Foothills Lab in Boulder, CO.Regardless of flexible work arrangements, UCAR requires ALL positions to beperformed within the U.Serves as the NRIT expert and point of contact on all matters relating to purchasing and contracts.
Maintains and manages purchasing card transactions
Liaises with other administrative staff to ensure proper paperwork is submitted with sufficient backup documentation
Maintains records and basic online database accessible by all administrative staff
Laboratory Property Administration: Works with NRIT staff to ensure compliance with UCAR standards for fixed assets and sensitive property. Tagging and tracking all Fixed Asset acquisitions (FA) in coordination with the Property Office, and identifying, tagging, tracking and reporting on all non-fixed assets
Documents and tracks property loans and checkout sheets, both internal to other NCAR labs or external to other organizations or employees' residence
Assists NRIT staff with (semi) annual inventory for selected user equipment, (semi) annual capital equipment inventory w/ NRIT group, disposal (record serial numbers from equipment designated by NRIT as excess and arrange for disposal), and tagging of equipment upon receipt
Coordinates with NRIT leads for the purchase of capital equipment, and maintains schedule for annual software and license renewals
Maintains NRIT "database" for property including: (1) Record new equipment; (2) Track purchasing information for systems and entering software records/linking them to systems. (3) Conduct inventory of equipment for excess, proper disposal, and status update in the database. (4) Add equipment information to the UCAR Property Office Fixed Asset Database. (5) Manages employee equipment loans through signed records and retrieves equipment from departing employees.
General Administrative support
Provides basic web page updates
Develops an understanding of relevant purchasing policies and procedures and seeks guidance when requests are unfamiliar or complex.
Stocks office supplies and ensure meeting rooms and common spaces are in order and ready for staff use.
Travel
Responsible for overall travel function, including international and domestic arrangements.
authorizations, vouchers, visas.
Calculates per diem rates, and foreign currency.
Ensures travel regulations are followed.
Successful candidates will ensure their application materials speak to the following criteria:
High school diploma or equivalent, and a minimum of two years relevant experience; Proficient written English communication skills, including skill in drafting, editing, and proofreading complex materials for grammar, spelling, punctuation and clarity.
Knowledge of word processing, graphics, presentation, database, financial tools, and spreadsheet software.
Skill in working in a network and web-based computing environment, including Google's suite of intelligent apps.
Skill in prioritizing workload, working independently, and taking the initiative when working on projects within range of responsibility.
Ability to handle confidential information with discretion and reliability.
Basic knowledge of published UCAR policies, regulations and guidelines.

In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. Tuition Assistance, time off allowance to attend classes, and other professional development opportunities.

• UCAR contributes 10% of your eligible pay into your retirement account; Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions).
• 10 paid holidays.
• Short-term medical leave paid at 100% of your regular salary.
• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost.

Commitment to Job Application Fairness
Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.
At NSF NCAR| UCAR | UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.
Flexible Work
Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours.
UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Export Control
S. export compliance regulations and work location requirements regarding access to facilities and research systems.

AI Software
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