Human Resources Generalist - Payroll/Recruitment (Full Time)

Department: Finance & Human Resources

Classification: Full-Time, Non-Exempt

Reports To: Director of Finance & HR

SUMMARY The Human Resources Coordinator supports the Director of Finance & HR in the administration of human resources functions and provides support for designated finance activities. This position coordinates day-to-day HR functions, including recruitment and onboarding, employee records, benefits administration, training and development, payroll support, performance evaluations, policies and procedures, and employee relations.

The Human Resources Coordinator is expected to maintain a high level of confidentiality, accuracy, professionalism, and responsiveness while supporting employees and the operational needs of Southeast Missouri Food Bank.

ESSENTIAL DUTIES AND RESPONSIBILITIES Human Resources Works closely with hiring managers to coordinate timely recruiting, hiring, and onboarding processes.

Screens applications, schedules interviews, coordinates background checks and pre-employment physicals and drug screenings, and assists with new employee orientation.

Maintains accurate and complete employee personnel records and processes new-hire, termination, benefits, and other employment-related documentation.

Assists with payroll preparation and processing.

Assists employees with benefits-related questions, enrollment, and required documentation.

Provides support to the Director of Finance & HR regarding staffing matters, employee relations, and consistent application of organizational policies.

Coordinates the 90-day and annual employee evaluation processes, including scheduling, documentation, and recordkeeping.

Researches, develops, coordinates, and presents employee training.

Maintains organizational charts and the employee directory.

Monitors applicable federal, state, and local employment requirements and assists the Director of Finance & HR with maintaining compliant policies, practices, and records.

Assists with employee disciplinary and separation processes in accordance with organizational policies and applicable requirements.

Provides ServSafe Food Handler training for food bank staff, as assigned.

Maintains appropriate confidentiality regarding employee, payroll, benefits, and organizational information.

Demonstrates professionalism and communicates respectfully and effectively with employees, volunteers, partner agencies, donors, and the public.

Finance Provides administrative support for accounts payable and accounts receivable functions.

Applies agency payments in the accounting system accurately and timely.

Processes deposits of donor contributions and agency payments.

Maintains the BFF donation spreadsheet and prepares monthly BFF statements.

Prepares and distributes annual agency membership fee notices and maintains related records.

Maintains appropriate supporting documentation for assigned financial transactions.

Coordinates with the Director of Finance & HR to ensure assigned finance activities are completed accurately and timely.

GENERAL RESPONSIBILITIES Protects confidential employee, financial, donor, and organizational information.

Maintains organized, accurate, and complete records within assigned areas of responsibility.

Represents Southeast Missouri Food Bank professionally and works to maintain a positive organizational reputation.

Works collaboratively with staff and supports the mission and activities of Southeast Missouri Food Bank.

Performs other duties as assigned, with or without notice.

QUALIFICATIONS AND EXPERIENCE Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred; relevant professional experience may be considered in lieu of a degree.

Three years of relevant human resources, payroll, finance, administrative, or nonprofit experience preferred.

High level of confidentiality, integrity, professionalism, and sound judgment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook, and the ability to learn new technology and systems.

Strong attention to detail and commitment to accuracy.

Demonstrated organizational and time-management skills with the ability to manage multiple priorities.

Ability to work independently, exercise initiative, and meet established deadlines.

Ability to work collaboratively and effectively with individuals from a variety of backgrounds and perspectives.

Valid driver’s license and driving record acceptable under the food bank’s requirements.

Professional appearance and a positive, team-oriented approach.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

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