Receptionist-Administrative Position- Part Time

Administrative Assistant III (UA Library Administration)

The University of Arizona's Library Administration invites you to apply for the role of Administrative Assistant III. The Administrative Assistant III is a key member of the Libraries' Administration Office, supporting the Deans under the guidance of the Executive Associate and other administrators. As part of the Dean's support team, you will help plan and coordinate community events, library programs, cross-campus initiatives, project-based initiatives, and donor engagement activities. You will resolve non-routine situations by interpreting policies and choosing the best course of action. You will also engage with a wide range of stakeholders, including students, faculty, staff, donors, senior leaders, and community partners, requiring adaptability and tact.

The first review of applications will begin on August 3, 2026. Applications will be accepted until the position is filled. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; retirement plans; Provides complex calendar administration and meeting coordination for the Associate Dean and the Director of Finance and Administration.

Provides comprehensive administrative assistance to the Administration Office leadership team, including answering calls and inquiries, welcoming visitors, managing correspondence, arranging meals, and supporting other duties as required.

Maintains the central supply closet, processes special supply requests, and orders business cards and letterhead for library staff.

Supports project-driven initiatives guided by the Associate Dean through the facilitation of interdepartmental and cross-institutional meetings, the organization of timelines, calls for applications, review procedures, and recognition activities.

Partners with the Administration Office and the Marketing & Events teams to plan, monitor expenditures for, and execute various events, including lectures, luncheons, donor receptions, and staff gatherings, by managing logistics such as room reservations, audiovisual setup, catering, and other event requirements.

Provides administrative assistance to other library departments, as needed.

Adaptable and flexible in a fast-paced environment, with a willingness to learn new skills and manage shifting priorities and time constraints.

Excellent interpersonal and communication skills, including the ability to collaborate with library leadership and campus-wide colleagues, use professional business vocabulary, and exercise discretion and sound judgment when handling sensitive or confidential matters.

Proficient in Microsoft Office Suite, with advanced skills in Outlook.

Skilled in planning and executing high-level events and meetings from concept to completion.

Creative problem-solving skills to design and implement new approaches for unique library events.

Willingness and ability to learn campus contract processes and university policies.

Ability to demonstrate positive attitude and strong demonstration of UA Libraries' Values.

High school diploma or high school diploma equivalency is required.

Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Experience with Microsoft Office applications (Word, PowerPoint, Excel, and Outlook).

Experience effectively presenting creative ideas to others visually, verbally, and in writing.

Full Time/Part Time - Full Time

Job Category - Organizational Administration

Compensation Type - hourly rate

Compensation Guidance - The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The university offers compensation growth opportunities within its career architecture. Job Family - Administrative Support

Job Function - Organizational Administration

Target Hire Date - 8/17/2026

Contact Information for Candidates - Mary Simons Executive Associate to the Deans of the Libraries and Development View email address on click.appcast.io Needed to Apply - Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report - In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.