High School Receptionist

St. Thomas Aquinas Catholic School

JOB DESCRIPTION

Supervisor: Principal

Purpose and Scope
This position reports to the School Principal and provides skilled receptionist duties to Parents, School visitors & vendors; provides secretarial services for Faculty and Staff, helps facilitate office and School communication and acts as a minister of hospitality for the School. Assists with helping maintain accurate Student records.

Essential Job Functions

Answers telephones and takes messages.
Assists visitors in the School office
Helps facilitate school communication

Provides back-up assistance to the Principal and office staff.
Helps assist with coordinating information for new family registration and student records.
Maintains student records, notifications and certificates.

Helps maintain the FACTS SIS database.
Coordinates distribution of ...
General Secretarial responsibilities
Distributes mail to the staff daily as directed.
Monitors and orders supplies.
Special projects as needed.
Additional Job Functions
Perform any job-related tasks necessary for the smooth flow of operations within the school. Assist with school communication needs.
Contributes to team effort for a professional office environment and maintains good working relationships with all parish, school and diocesan staff.
Knowledge, Skills and Abilities Required
Knowledge of general office and secretarial procedures.
Ability to professionally meet, greet and welcome parents & guests
Proficient typing skills and working experience of software including Word, Excel Adobe; and Shelby church database.

Ability to work under pressure, manage multiple projects simultaneously and handle stressful situations.
Ability to make decisions in a timely manner and communicate these decisions effectively.
Excellent written and verbal communication skills.
Ability to set priorities and organize work effectively.
Ability to maintain confidentiality.

Minimum Qualifications
High School diploma.
Two years experience working in a related position.
Excellent verbal and written communication skills in English; Spanish a plus