Head of Programme Management

Position Title: Program Manager

Position Category: Non-Exempt, Full-Time

Flexible Hybrid: On-site/Hybrid

At the Center for Better Aging (CBA), our mission is to improve the quality of life for older adults and strengthen the communities we serve. We provide compassionate aging services, support, and resources that help individuals live healthier and safer lives.

CBA is a diverse, mission-driven team of professionals who value collaboration, innovation, and dignity for all. We’re a growing nonprofit—and we’re looking for people who want to grow with us. Employees at CBA are encouraged to take on new challenges, develop leadership skills, and pursue professional development opportunities that help advance their careers within the organization.

Coordinate the planning, implementation, and ongoing management of assigned grant-funded programs in alignment with organizational goals and funding requirements.

Support day-to-day program operations related to assigned grants to ensure compliance with grant deliverables, timelines, and performance standards.

Develop and maintain grant-related workplans, timelines, workflows, and tracking tools.

Monitor program performance using data, stakeholder feedback, and key performance indicators (KPIs); Grant Administration & Compliance

Support and coordinate the full grant lifecycle, including proposal development support, implementation, compliance monitoring, reporting, and closeout activities.

Ensure assigned grants remain compliant with federal, state, local, and private funding requirements.

Maintain knowledge of applicable grant regulations, reporting requirements, and compliance standards.

Track grant budgets and expenditures in collaboration with finance and program leadership to ensure alignment with funding guidelines.

Maintain organized, accurate, and audit-ready grant documentation and records.

Data, Reporting & Documentation

Track grant deliverables, program outcomes, participant data, and reporting requirements in accordance with funding expectations.

Monitor key performance indicators (KPIs) and reporting metrics for assigned grant-funded initiatives.

Ensure grant reporting and documentation are completed accurately and submitted within required deadlines.

Project Management

Coordinate grant-funded projects and implementation activities to ensure milestones and deliverables are met.

Develop and maintain project timelines, implementation trackers, and status updates for assigned grants.

Collaborate with finance, program, clinical, and community-based teams to support grant implementation and reporting activities.

Identify opportunities to improve grant tracking, reporting workflows, and compliance processes.

Coordinate with internal teams, consultants, external partners, and subject matter experts to support grant implementation activities.

Support communication, follow-up, and documentation related to grant deliverables and reporting requirements.

Participate in internal meetings and collaborative planning efforts related to assigned grants and initiatives.

Partnerships & Stakeholder Engagement

Serve as a point of contact for assigned funders, partners, and grant-related stakeholders.

Support relationship management with community partners, service providers, and grant-related stakeholders.

Represent the organization at meetings, outreach activities, and grant-related partner convenings, as needed.

Support internal coordination related to grant requirements, reporting expectations, and compliance activities.

Budget & Resource Management

Monitor assigned grant budgets in collaboration with finance and organizational leadership.

Support grant-related purchasing, resource coordination, and administrative tracking activities, as needed.

Assist with grant proposal development, application submissions, reporting activities, and related documentation.

Identify operational challenges, reporting needs, and opportunities to strengthen grant implementation processes.

Recommend process improvements to enhance grant management, reporting, and program coordination efforts.

Bachelor’s degree in Public Health, Social Work, Human Services, Nonprofit Management, Public Administration, or related field required.

3–5 years of experience in program coordination, grant administration, nonprofit operations, or related work.

Demonstrated experience with federal, state, and private grant compliance and reporting.

Experience coordinating grant-funded programs, projects, or community-based initiatives across multiple stakeholders preferred.

Experience working with diverse communities, partners, and stakeholder groups.

Strong organizational, coordination, and relationship management skills.

Strong project coordination, time management, and organizational abilities.

High attention to detail with the ability to manage multiple deadlines.

Analytical skills with the ability to use data for informed decision-making.

Proficiency in Microsoft Office, grant management systems, and databases.

Ability to manage multiple priorities in a fast-paced environment.

Primarily office-based with regular use of computers and standard office equipment.

Some local travel required.

Occasional evening or weekend work for events, deadlines, or community engagement.

Ability to lift up to 20 pounds for program materials or event setup, as needed.

The Program Manager is responsible for overseeing assigned grant-funded initiatives, supporting grant administration activities, and ensuring compliance with funding and organizational requirements. This role coordinates implementation activities across internal and external stakeholders, supports grant proposal development and reporting, and helps ensure grant deliverables, timelines, and outcomes are achieved. This role supports the full grant lifecycle, including proposal development support, implementation coordination, compliance monitoring, reporting, and closeout activities. The Program Manager also serves as a key liaison between the organization, funders, and community stakeholders.

BCBS medical and dental insurance.

Short- and long-term disability insurance.

Nine paid holidays.

Office closure between Christmas and New Year’s Day.

Hybrid office setting.