Immediate Receptionist Position

Administrative Secretary
The duties and responsibilities include performing the day-to-day administrative secretarial and receptionist functions of the facility in accordance with current established procedures, and as directed by the Office Supervisor.
Answers incoming telephone calls and direct to appropriate person or department.
Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
Types documents, reports, letter, etc. Recognizes, respond to and/or report resident emergency situations immediately.
Maintains strict confidentiality on all facility data.
Communicates with and support residents, families, visitors, etc.
Maintains privacy of records, conditions and other information relating to residents, employees and facility.
Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.
Operates copier, office machines, computer, etc., Prepares and mail statements in accordance with established billing procedures.
Assists in preparing time cards and distributing payroll checks.
Maintains current file and listing of residents, emergency phone numbers of on-call personnel, key personnel, etc.
Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.
Conducts annual salary and wage surveys and reports finding to the Administrator.
Assists in reporting complaints and grievances from residents, families, visitors and partners.
Assists with supply inventory.
High school diploma or equivalent MINIMUM EXPERIENCE REQUIRED: At least six (6) months experience in payroll, insurance and/or clerical position. ADDITIONAL QUALIFICATIONS: (Preferred qualifications) Prefer two (2) years of experience in a payroll, insurance and/or clerical position. Courses in payroll, bookkeeping, office procedures, and other related subjects.
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.