Head of Programme Management

Company DescriptionBy working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. Job DescriptionThe Sponsored Programs Manager will play a central role in the delivery of Research Administration Office (RAO) services, which encompass the entire grant management lifecycle from proposal development to award management to final reporting and closeout. With limited supervision, the Sponsored Programs Manager will oversee (1) the strategic review and approval of sponsored grant and contract proposals and (2) a subset of post-award monitoring and reporting activities, to ensure compliance with HKS, Harvard University, and sponsor policies. Responsible for a portfolio of HKS research centers, this position will serve as a central liaison between HKS faculty/staff and Harvard’s central offices, including the Office of Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS). The Research Administration Office (RAO) is part of the Research and Library Services (RLS) team at HKS, which provides the core services and functions that support research enablement for HKS faculty, students, and fellows. The RAO supports HKS’s mission by serving as a central resource for the research community through expertise and leadership in obtaining and managing research funds. The RAO manages school-wide support for all faculty sponsored programs activity, including pre-award proposal review and approval, post-award financial and reporting support, risk assessment and compliance consulting, and distribution of funding opportunities.Manage the HKS review and approval process for a portfolio of externally-funded sponsored grant and contract proposals. Ensure compliance with sponsor requirements, and Harvard and HKS policies. Manage a subset of post-award monitoring and reporting activities. Ensure that financial budgeting, accounting, monitoring, effort certification, reporting, and management of grants and contracts are accurate, timely, and in accordance with Harvard University and HKS accounting principles and procedures. Provide ongoing compliance monitoring and risk management, and active problem-solving on a range of activities, including the use of human subjects in research, data use agreements, international activities, export controls, potential conflicts of interest, research collaborator person of interest appointments, use of the Harvard name and shield, and MOUs and other non-sponsored research agreements. Serve as an expert resource on HKS and Harvard University research policies and procedures. Manage complex, sensitive communication between/among faculty, research center senior staff, HKS Academic Deans’ Office, Office for Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS). Participate in the development of training materials, conduct individual and small group trainings. Represent HKS on University-wide administrative committees, and the RAO at school-level meetings. Provide temporary coverage for research center vacancies, as needed. Participate in the recruitment process for research center grants/finance staff, as needed. Other duties as assigned QualificationsBasic Qualifications:Bachelor’s degree or equivalent work experience requiredMinimum of 5 years’ relevant work experience (broad-based research administration experience emphasizing diverse proposal review and submission e.g., US federal, non-federal, domestic, and foreign sponsors)Advanced knowledge of sponsored research regulationsImportant Application Instructions: A resume and cover letter are required as part of the applicant’s complete application.Additional Qualifications and Skills:Familiarity with foundation and government agency policies/procedures for submission of proposals and management of awards.interpersonal and customer service skills; Comfortable with deadline pressure and able to respond to shifting priorities. Proven ability to handle sensitive and confidential information appropriately, to manage multiple tasks simultaneously, and to achieve results in a timely and accurate manner. Demonstrated proficiency with Microsoft applications; excellent Excel skills required. Resourceful, creative self-starter; Knowledge of Harvard’s GMAS system and general ledger applications strongly preferredAdditional InformationVisa Sponsorship Information: Identity, EducationOther Information: This position is based on campus in Cambridge, MA, and required to work on campus at least 2 days/week.Application Instructions: A cover letter and writing sample are required as part of the applicant’s complete application.Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.