Sales Administrative Professional

Job Description Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life.
We are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support our CEO and top-performing Sales Arborist. In this key role, you will help drive operational efficiency, ensure exceptional client service, and contribute to the seamless coordination of sales and administrative activities. As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating schedules, maintaining accurate customer records, and supporting daily business operations. Prepare detailed, client-specific proposals in collaboration with Sales Arborists
Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists
Provide outstanding customer service and support throughout the client journey
Maintain sales calendars and create accurate work orders
Manage and update customer records, databases, and filing systems
Process customer payments and related documentation
Coordinate schedules, appointments, and project-related activities
Support daily office operations and administrative processes
Communicate office updates and customer concerns during regular meetings with the CEO
Uphold company policies, procedures, and customer-service standards

Minimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or similar administrative support role
Bachelor's degree in Business Administration, Communications, English, Journalism, Marketing, or a related field preferred
Demonstrated commitment to delivering exceptional customer service and building positive client relationships
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Exceptional attention to detail and commitment to producing high-quality work
Excellent telephone etiquette and the ability to communicate confidently with clients, executives, and team members
Self-motivated, resourceful, and able to work effectively in a fast-paced environment with minimal supervision
Medical, Dental and Vision plans with employer contribution, 401K retirement savings plan, paid time off, and more!
Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.