Part Time Administrative Position

Position Type: Part Time

Salary Range: $21.00 - $25.00 Hourly

As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Integrity of the Science: Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.

Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

About the Role The Part-Time Administrative Assistant helps keep the office organized, responsive, and running smoothly. This role provides broad administrative, office-operations, and project-support coordination. Working Monday through Friday from 10:00 a.m. you will support daily office operations, client and project intake, scheduling, supply and equipment coordination, records management, employee onboarding, and a variety of administrative requests. The ideal candidate is organized, dependable, service-oriented, comfortable managing multiple priorities, and trusted to handle confidential information with care.

Primary Responsibilities Plan and coordinate office celebrations, employee-recognition activities, birthdays, holidays, milestones, BBQs, and other team events.

Answer, route, and document incoming phone calls and emails; Support the daily operation of the office by maintaining organized, clean, and well-stocked workspaces, storage areas, and common areas.

Order and track office and field supplies, equipment, and materials; coordinate printer, copier, and other office-equipment repairs or service requests.

Receive, sort, distribute, and ship mail, packages, and documents using USPS, FedEx, UPS, and other carriers.

Create and maintain client accounts; verify contact, billing, and project information for accuracy.

Review project intake forms, schedule new projects, update project calendars, and communicate scheduling details to relevant staff.

maintain organized digital project files, correspondence, and related documentation.

Assist with administrative processing for subpoenas, depositions, records requests, and litigation-related file close-outs, following established procedures.

Coordinate supply pickup and delivery with laboratory and field-service partners.

Maintain records for employee certifications, required training, medical evaluations, and other compliance-related documentation.

Support new-hire onboarding by preparing materials, coordinating administrative setup, and providing basic office and task training.

Arrange employee travel and hotel accommodations; Partner with the Finance team to support customer-service calls, email follow-up, and administrative requests.

Assist with staff presentations, training sessions, and courses by preparing copies, packets, supplies, and meeting-room setups.

Provide general administrative support to the Local Director and coordinate routine office technology needs with IT.

Maintain confidentiality when handling client, employee, financial, project, and legal information.

Perform other related administrative and office-support duties as assigned

Qualifications Two to three years of relevant administrative, office coordination, customer service, or project-support experience.

Proficiency with Microsoft Office or Google Workspace and comfort using calendars, spreadsheets, shared digital files, and office systems.

Ability to work independently, take initiative, and handle confidential information with discretion.

Experience in a project-based or professional-services environment is preferred.

Ability to sit for extended periods and use a computer to complete documentation, reporting, and administrative tasks.

Valid driver’s license, reliable transportation, and current auto insurance.

401(k) retirement plan with company matching contributions, subject to plan eligibility requirements.

Actual compensation is determined based on geographic location, relevant knowledge, skills, experience, and internal equity. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other status protected by applicable law. We welcome and encourage applications from qualified individuals of all backgrounds, including women, people of color, individuals with disabilities, and veterans.