Head of Programme Management

HSA Program Coordinator

Harvey Mudd College

Part Time

Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents.

The program coordinator is responsible for supporting faculty in the Department of Humanities, Social Sciences, and the Arts (HSA) in their work as academic advisors and in their use of digital technologies in their teaching. Secondarily, the position shares some duties with the department's administrative coordinator, who has primary responsibility for a range of financial and administrative tasks relating to the day‑to‑day operations of the department, faculty searches, and special events. Because of this, the program coordinator interfaces with a large number of Harvey Mudd students seeking to navigate our course offerings.

The position requires excellent writing and verbal communication skills; an ability to master detailed information relating to the department's policies and programs and to communicate that information accurately to students as needed; knowledge of Canvas or equivalent learning management systems; an ability to quickly master online systems for managing course content and student information; The program coordinator works under the supervision of the department chair but engages with all department faculty on matters including but not limited to student advising. The department chair appoints a faculty member to serve as advising coordinator, and this faculty member works especially closely with the program coordinator.

Provide answers to routine HSA advising questions from Harvey Mudd students, redirecting to an academic advisor as appropriate. Hold Zoom office hours and advise undergraduate students on matters regarding the HSA program.

Help to maintain advising records tracking students' progress through the HSA department's requirements (which all students must meet as a condition of graduation).

Partner with the registrar's office and the department's faculty advising coordinator to regularly update the list of Claremont Colleges course offerings that count for HSA credit.

Support the faculty advising coordinator in managing the transition to the college's new student information system (Anthology). Develop and maintain a Canvas site related to HSA advising.

Maintain the sections of the department's website that relate to course offerings, departmental policies, and advising.

Interface with Academic Affairs to track advising needs of students on leave.

Time permitting, assist HSA faculty members in developing and refining Canvas LMS sites for their courses and in the preparation of other course material.

Work in partnership with the administrative coordinator to manage tasks related to faculty searches when the department has an open faculty position.

Bachelor's degree.

At least three years of administrative or related work experience within an academic setting.

Knowledge of Microsoft Office and G‑Suite programs.

Knowledge of Canvas or equivalent learning management system.

Knowledge of WordPress or other website design tools.

Remote Work Eligibility
Category B: All staff positions, regardless of remote work eligibility, require an initial 30‑calendar‑day on‑campus work period.

Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category B as defined in the College's Remote Work Policy, with occasional ad‑hoc remote work flexibility (as needed). Upon approval by the Area Leadership Group and HR, this position may work up to 0 remote work day(s) per week during the academic year and up to 1 remote work day(s) per week during the non‑academic year. Additionally, remote work is subject to the College's remote work policy. The College reserves the right to revoke or modify a remote work arrangement for any staff, at any time and for any reason as articulated in the College's remote work policy.

Monday through Friday, though these hours may vary depending on departmental and College needs. All remote work arrangements, including ad‑hoc remote work, must be approved by the direct supervisor, area Cabinet member and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a non‑exempt, part‑time, benefits‑eligible position.

Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran's status, disability, or any other characteristics protected by applicable law.