Construction Administrative Professional

The Administrative Assistant provides clerical, document management, and administrative support to office personnel and project teams. This position assists with the preparation, processing, organization, and distribution of project and business documents while supporting daily office operations. The Administrative Assistant contributes to efficient office workflows by providing reliable administrative support and maintaining accurate records in accordance with company standards and procedures.

Provides administrative and clerical support to office personnel and project teams

Processes, formats, transmits, and distributes project and business documents in a timely manner

Performs word processing, data entry, and document management activities

Registers projects, proposals, and related business records within company systems

Creates and maintains project, client, and administrative files and folders

Assists with the preparation, assembly, binding, and distribution of reports and project deliverables

Formats, scans, uploads, and archives project and business documentation

Assists with answering telephone calls and directing inquiries appropriately

Supports incoming and outgoing mail distribution and other routine office operations

Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload

Maintains confidentiality of company, project, employee, and client information

Assists with maintaining organized office records and administrative systems

Supports continuous improvement of administrative processes and workflow efficiency

High school diploma or GED required

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to learn company systems, processes, and administrative procedures
• Strong customer service and interpersonal skills
• Dependable work habits and a commitment to accuracy and quality

Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026).