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Full time

Provide executive assistance to the Commercial Leader to perform diverse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division's functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience. Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Under general supervision, provides administrative support to the executive leader and team to include planning, executing, maintaining and coordinating complex calendar of meetings, travel and logistics, expense reports, various system entries and tracking.

Manage and track administrative projects for the team, help with onboarding new hires and employee exit formalities.

Responsible for meeting coordination, communication tools, video conferencing and scheduling, and organizing proper venue/room setup as needed.

Phone work: manage phone calls to ensure that due attention is always given to the most urgent materials/requests and all calls are appropriately responded.

Collect and organize documents from executive’s direct reports

Take lead in planning and organizing team events, socials, offsite meetings, recognition and award ceremonies etc.

Take accurate notes during various meetings and distribute materials pre and post meeting

Collects, compiles and analyzes moderately complex data and information for various internal and external reporting purposes, newsletters and presentation materials.

Cultivates a positive environment to promote teamwork, high performance and positivity

Manages day-to-day office operations, composes written communications as needed.

Clearly and immediately communicates and elevates any problems/issues.

Assists with special projects for events, new processes or projects and presentations as they arise; Ability to work out of base office, willingness to travel occasionally as needed and work overtime, and on weekends with short notice.

Coordinates continuity and recovery responsibilities for Larkin office.

High School Diploma or Equivalent experience

Proven ability to manage multiple calendars and projects at one time

Ability to engage with Executive Level Management

Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams

Preferred knowledge of Workday and Salesforce

This position is eligible to earn a base hourly rate in the range of $27.40 - $41.83 per hour. Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing View email address on click.appcast.io is an organization collectively committed to helping you unlock your potential and discover what truly drives you. Working here means sharing our purpose to help our clients, colleagues, and communities thrive. You’ll find genuinely supportive teammates, a flexible, inclusive work environment, challenging projects, accessible leaders, and opportunities to grow in your position and your career. For 200 years, Key has opened doors in our communities.