Administrative Professional --- IMMEDIATE NEED!!!

Administrative Assistant
Location: Provo, UT
Onsite Flexibility: Onsite
Contract Details
Position Type: Contract
Contract Duration: 12 months
Pay Rate: $25.00$29.00 / Hour (USD)
Shift / Schedule: Monday Friday, 8:00 AM 5:00 PM
Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Job Summary
We are looking for a friendly, organized, and reliable Workplace Experience (WX) & Front Desk Receptionist to be the welcoming face of our Seattle office. In this role, you will be the first point of contact for visitors, clients, candidates, and staff, while supporting the smooth day-to-day operations and administrative needs of our workplace. The ideal candidate takes pride in maintaining high office standards, demonstrates strong initiative, and is passionate about delivering an exceptional employee experience.
Key Responsibilities
Welcome employees, candidates, clients, partners, and other guests as a positive first point of contact to our office
Maintain awareness of site events, executive leadership, schedule, and external visitors
Assist with vendor screening
Assist with real estate and WX initiatives and projects
Process all deliveries to and from the office
Manage office supply inventory and stocking supplies; placing orders and maintaining an organized backstock throughout the entire office
Perform floor checks in common areas once a day
Provide support to real estate, facilities, and WX onsite team as needed
Assist with coordination and support for all site events
Assist with parking management, passes, and validation
Monitor and respond to incoming front desk emails in a timely and professional manner
Perform a variety of general administrative tasks including scheduling, data entry, filing, and general correspondence
Troubleshoot and utilize technology including badging, Envoy, Zoom, Coda, and ticketing system
Maintain knowledge of local restaurants, venues, and social hubs; assist in booking executive conference rooms, transportation, meals, and outings as needed
Support other sites with day-to-day needs where no Workplace Experience on-site presence exists
Own day-to-day reception cleanliness take pride in maintaining a high standard in the environment, particularly at the front desk reception
Consistently think of ways to improve the office environment Employee Experience is paramount
Oversee badging and the guest check-in / check-out process
Check spaces for items needing attention; generate tickets to appropriate departments
Required Skills
Ability to manage multiple projects at one time
Ability to lead projects with little supervision
Very detail-oriented and extremely organized
Must be flexible and able to quickly react to last-minute changes
Excellent interpersonal skills
Demonstrate exceptional communication skills, with the ability to confidently engage with customers and collaborate effectively with employees at all levels within the organization
Dependable with a strong record of consistent and punctual attendance
Exhibit a strong sense of urgency and attentiveness to ensure timely responses and resolutions to inquiries, fostering a positive and efficient workplace environment
Must demonstrate a strong commitment to fulfilling the entire contract duration of the role
Experience with admin tasks, work order systems, and access control systems
Customer service skills
Education Requirements
~ Bachelor's degree preferred

Required Experience
~12 years' experience in a similar role (source requirement); 23 years ideally in customer service, receptionist, and administrative roles

Work Environment / Physical Requirements
Fully onsite in Provo, UT 5 days a week in office
Hours: Monday Friday, 8:00 AM 5:00 PM (approximately 40 hours/week)
No overtime is anticipated
Important Notes
This is a true receptionist role focused on front desk duties and handling incoming visitors; no incoming calls are expected
ASAP start; September is the latest
Interview process: Round 1 Virtual Zoom with hiring manager; Round 2 Team panel onsite interview (24 people)
Extension is possible; conversion to permanent employment is possible with good performance
Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.
Job Number: 26-10610
Industry: Administrative & Support
Global Technical Talent