HR Generalist - Recruiting & Planning

Hiring Department

Department of SOM Human Resources
The School of Medicine HR team is in motion. We are building a leaner, more capable, and more strategic HR function, one where every role on the team operates at a higher level and contributes directly to the experience of faculty, staff, and the departments we serve.
In this role as a HR Specialist II, you will be the operational conduit of the team. This role owns the accuracy, timeliness, and integrity of core HR processes - from employee lifecycle transactions and onboarding to badging, courtesy appointment oversight, and backup support for and coverage to ensure high quality service delivery.
Reporting to the Associate Human Resources Director, you will provide high-quality transactional and operational HR support across School of medicine. You will exercise independent judgment on recurring and atypical situations, recommends solutions to complex cases, and collaborates closely with HR Partners, recruiters, and the Visa Specialist to ensure seamless, consistent service delivery across the team.
HR Operations & Employee Lifecycle

Process requests for changes to Faculty and Staff HR records including job changes, status changes, and related employment actions across the full employee lifecycle, partnering with the MU Campus Core Administrative Processing Support (CAPS) shared services to ensure accurate and timely system updates
Integral team player that guides hiring documentation for new staff vacancies with accuracy and adherence to UM System and MU campus timelines, coordinating with the CAPS shared services on posting, processing, and position management workflows
Manage onboarding for new employees including uploading documentation into PeopleSoft, guiding departments through onboarding steps, and monitoring hire status to ensure completion in partnership with the CAPS shared services
Exercise discretion in modifying standard work practices when situations require it, documenting exceptions and communicating adjustments to the appropriate HR Partner or supervisor
Identify patterns in recurring transactions that indicate process gaps or inefficiencies, and surface recommendations to the Associate HR Director for improvement
Serve as the primary point of contact and administrator for SOM badging requests, partnering with MUHC HR Operations, Medical Staff, and Staff Health to ensure access credentials are issued, updated, and deactivated in alignment with employment status, university security policy, and health system credentialing requirements
Coordinate badging for new hires, transfers, role changes, and separations in partnership with department administrators and MUHC HR Operations, ensuring timely processing and clean audit trails across both SOM and health system workflows
Manage the courtesy appointment process for SOM-affiliated individuals, including faculty, volunteers, researchers, and affiliate staff who require access, credentials, or system affiliations without a formal employment relationship, coordinating with Medical Staff and MUHC HR Operations to align credentialing and appointment records across entities
Track courtesy appointment terms, renewals, and expirations - proactively initiating extensions or terminations and communicating status changes to departments, Medical Staff, Staff Health, and relevant university and health system offices
Maintain accurate and organized records for all badging and courtesy appointment activity, ensuring compliance with university policy and readiness for audit or review
Work alongside SOM Central HR team members to provide backup and cross-coverage for all HR tasks and functions related to the employment cycle
Support HR Partners with data integrity checks, document routing, and HRIS lookups during peak workload periods or planned absences
Bring issues, inconsistencies, and process breakdowns to the Associate HR Director proactively rather than waiting for problems to escalate
Judgment, Analysis & Continuous Improvement

Contribute to team planning and coordination in ways that improve the quality, timeliness, and effectiveness of HR service delivery
This is a role for someone who wants to be part of building something - not just filling a seat. The SOM HR team is growing in capability and ambition, and every person on the team plays a role in that trajectory. Shift

Monday - Friday
Experience with PeopleSoft HRIS or comparable enterprise HR system
Experience working in a university, academic medical center, or multi-entity institutional environment
Exposure to process improvement, documentation development, or workflow analysis

Anticipated Hiring Range

Salary Range: $19.25 - $27.40 hourly

HUMAN RESOURCES SPECIALIST II

In addition to the Online Application, please provide Resume and cover letter.
As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at