Head of Facility Management

Starting Pay: $39.61 per hour

11 Paid Holidays, Immediately Begin Accruing Paid Vacation and Sick Time, Earned Personal Days, and Paid Parental Leave.

Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option.

Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Free On-Site Parking, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

Under direction, manages and oversees facilities operations for the Hamilton County Engineer’s Office, including planning and directing building operations, coordinating maintenance and repair activities, managing vendor and contract services, supporting facility and space planning activities, ensuring compliance with applicable laws and established policies and procedures, and maintaining operational records. Develops and manages the facilities operating budget within delegated authority and established processes, supporting stewardship of public resources and responsive service delivery aligned with HCEO’s mission and values.

Facilities Operations and Service Delivery

Plans, directs, and manages day-to-day facilities operations for buildings, maintenance facilities, grounds, and related infrastructure; establishes and communicates service standards, priorities, and operational controls to support safety, continuity of operations, and customer service expectations.

Serves as the primary point of coordination for internal stakeholders, vendors, contractors, and County Facilities as applicable, in accordance with established policies and procedures. May supervise assigned staff in support of day-to-day facilities operations.

Building Systems, Maintenance, Security, and Access Administration

Plans, schedules, coordinates, and inspects maintenance, repair, and minor construction related to building systems (HVAC, electrical, plumbing, building controls, and related infrastructure).

Serves as the facilities system owner/administrator for facility security and access systems within assigned scope, including defining operational requirements, coordinating vendor/contractor service delivery, managing operational documentation and controls, triaging issues, and ensuring timely resolution and escalation consistent with established policies, procedures, and approvals.

Partners with IT for technical support and system reliability and coordinates with the Safety Manager to ensure practices and controls align with established programs, procedures, and applicable requirements.

Vendor/Contract Administration and Procurement Coordination

Manages vendor relationships and contract administration for facilities services, including building and workplace readiness services, grounds and exterior services, environmental services, and safety/life-safety and compliance inspection and testing services, as well as space-related improvement activities and related service providers.

Develop scopes of work and service expectations; monitors performance.

Documents service verification activities, inspections, and service issues.

and supports contract renewals/changes consistent with established procedures.

Conducts procurement coordination and purchasing within delegated authority and in accordance with established purchasing policies, procedures, approvals, and documentation standards.

Asset/Inventory Controls, Records, Reporting, and Performance Documentation

Establishes and maintains controls for facility-related asset and inventory accountability, including identification, tracking, movement/relocation, accountability, and disposition of physical facility assets (e.g., furniture, fixtures, assigned equipment, and related items) in accordance with established procedures and within delegated authority.

Maintains records and reporting related to facility operations, work activity, inspections, warranties, assets, and project status; ensures accuracy, retention, and availability for management review, public accountability, and compliance purposes.

Tracks service performance and supports continuous improvement through documentation, trend review, and issue resolution verification.

Compliance, Risk Management, and Safety

Leads regulatory, safety, compliance, and risk control activities for facilities consistent with applicable laws and established safety programs, procedures, and protocols. Implements and reinforces established safety requirements within facilities operations (for example: hazard reporting, training coordination, inspections support, and documentation).

Coordinates inspections, deficiency tracking, and issue resolution documentation to support inspection and audit readiness and continuous improvement.

Budget and Financial Oversight

Supports lifecycle/capital recommendations; Prepares documentation for management review and supports purchasing controls and variance monitoring.

Bachelor’s degree in facilities management, engineering, construction management, business administration, or related field and three to five (3-5) years of progressively responsible experience in facilities operations, building maintenance, or construction coordination; Knowledge of facilities management principles; building systems (HVAC, electrical, plumbing, controls, security/access); and public facilities accessibility concepts.

Knowledge of applicable safety practices, regulatory requirements, and inspection/readiness documentation expectations for public facilities.

Knowledge of public sector procurement, contract administration, and budgeting/forecasting/cost control principles.

Skill in planning, prioritizing, and coordinating work; monitoring quality and schedules; and managing vendor performance.

Skill in maintaining accurate records and reports, using work tracking systems and standard office software, and producing documentation suitable for audit and management review.

Ability to communicate effectively with internal stakeholders, vendors/contractors, County Facilities, IT, and the Safety Manager; and respond appropriately to urgent operational needs.

Work includes office and field environments and exposure to conditions associated with facilities operations and maintenance settings (noise, dust, fumes, electrical systems, ladders, confined spaces, varying weather). May be required to be available outside standard work hours for urgent facility issues, winter operations support, and emergency response needs, consistent with operational requirements and established procedures.

#