Registrar Specialist - Registration

Working with minimal direction from the Registrar, performs all tasks and projects related to Ellucian Banner and Self-Service software, including but not limited to the maintenance of registration terms, rules, time status and overrides. Serves on a team as campus point for registration challenges, issues, configuration problems.

The primary responsibilities for this position relate to registration, records, and academic history. The Registrar Specialist position requires a high level of attention to detail as errors are noticed not only internally but also to external constituencies.

Assisting with the configuration of the academic catalog, configuring and update curriculum, working daily with the degree audit team and responsible for schedule updates all make this position complex and detail oriented. Demonstrates strong knowledge of FERPA compliance for students, staff and faculty and advises the three campus communities on appropriate approaches.

Works daily, effectively and provides leadership with Banner, Argos, Banner Document Management, and Degree Works, Modern Campus, Banner Self-Service, and Workflow system.

Creates and modifies workflows, online forms, and webpages for submission of requests regarding withdrawals, drops, major changes etc.

Works with the OTR clerk staff to monitor/respond to the OTR email account, phone calls, in person requests/challenges and incoming mail.

Practices in working towards a paperless office.

Practices good academic record keeping by utilizing/scanning/indexing to Banner Document Management for all updates to student records.

Trains institutional constituencies on how to use Banner, Argos, Banner Document Management, and Degree Works, Modern Campus, Banner Self-Service.

The primary responsibility for this position is with registration, records, and academic history.

Manages and works primarily with Registration and Records and academic history.

Assists the Associate Registrar on all registration and records related activities and assignments.

Reviews and manages all registration challenges.

Manages and configures all beginning of term processing including but not limited to setting up term rules, permitting, group registration rules and maximum hours.

Assists the Associate Registrar with Course Program of Study ( CPOS ) configuration and management.

Assists the Associate Registrar and configures/completes end of term processing including but not limited to processing of grade changes, repeat processing, academic standing calculations, incomplete grades, missing prerequisites.

Assists with distance education processing, registration, and notifications.

Works with reports to be delivered to the campus community with regards but not limited to enrollment, academic standing, and missing prerequisites.

Configures and works with OTR leadership on configuration of waitlists, waitlist management,

Assists with roster verification and processing, works closely with the Office of Student Success and Starfish in this regard.

Assists with term withdrawals and processing, working with financial aid and student accounts on potential registration issues, can make decisions about the appropriateness of a withdrawal request.

Processes all administrative registration changes that require approval, i.e., study abroad, challenge exams, distance learning and internships.

Assists with configuration of the academic catalog in cooperation with the Associate Registrar.

Manages schedule update process through reports, training, and resolving errors. Works with the Associate Registrar on reviewing catalog changes from ICC and configures them in Banner. Works with academic scheduling to update any catalog changes after the schedule has been configured.

Assists with the OTR leadership, Academic Affairs with completion and creation of the academic calendar.

Knowledge of NCAA constitution and by-laws include requirements of student athletic rules, policies, and procedures. Identify gaps or challenges with any certification and work with compliance and the Registrar to resolve as needed.

Assists the OTR leadership with implementation of new technologies, testing and configuration review for improvement.

Create in word/adobe and maintain all forms used by faculty/staff/students that involve the Office of Academic Records

Develop and execute continuous training for all faculty and staff for Degree Works, Registration, Schedule building, Waitlist management.

A bachelor's degree is required for this position.
1-3 years of experience in higher education, admissions, academic or registrar’s office.
Experience with Ellucian Banner SIS or similar software.

Is travel to other PennWest campuses required for this position? Diversity Statement

PennWest University's Office of Community, Opportunity, Responsibility, and Engagement ( CORE ) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university’s mission.

To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, View email address on click.appcast.io Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.

Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. edu or phone View phone number on click.appcast.io. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.

Required fields are indicated with an asterisk (*).

* High School Diploma

Bachelors Degree

PHD

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