Human Resources Generalist - Payroll/Recruitment (Full Time)

The Human Resources (HR) Generalist is responsible for the provision of day-to-day operations in support of the HR Department. All work is performed in accordance with City policies and procedures, in addition to local, state, and federal regulations.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. May be the primary or backup for the following HR functions:

Implements HR policies and procedures, as directed by the Director, Deputy Director or HR Manager

Maintains knowledge of HR best practices and trends, existing and new legislation

Maintains positive employee relations

Performs department financial functions (i.e., budget, payroll, contracts & invoices), under direction

Prepares fiscal reports, public records requests, and other administrative reports & documents

Provides assistance and information to outside agencies, as directed

Provides assistance with the administration of FMLA and other forms of leave

Supports Civil Service processes to hire and promote public safety employees

Provides general information and assistance to City Department managers and staff regarding HR policies and practices, including the posting of all current employment laws and updates; coordinates City website updates for HR pages.

Assists Employee Engagement Specialist in new hire onboarding and orientation; processes new hires, employee transfers, promotions and terminations; Maintains employee data records, current and archived in accordance with department protocols and federal and state retention regulations and schedules

Along other staff, attends office counter, greeting and assisting members of the public and directing them to the appropriate staff person as required

Oversees the schedule and work of seasonal and part-time staff

Oversees and maintains office supply inventory

Associates Degree and three to five (3-5) years of Human Resources experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Thorough knowledge of standard office procedures, software, and office equipment; thorough knowledge of Federal, State and local regulations applicable to HR administration, employment and record-keeping.

ability to communicate clearly, both verbally and in writing; ability to maintain confidential information and act with integrity and professionalism; proficient computer skills for all office software programs including Microsoft Office Suite (Word, Excel) and Outlook calendar/scheduling; ability to learn applicant tracking system software and other HRIS applications. Experience with MUNIS software preferred.

Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.

Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.) Prolonged periods of sitting at a desk and working on a computer.

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

Visual Skills

Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Full-time, City Hall Hours

Union: Non-Union

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact the ADA Coordinator at View phone number on click.appcast.io or View email address on click.appcast.io Criminal Offender Record Information (CORI) clearance

Completion of Conflict-of-Interest Law Education training for municipal employees

4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA).

• Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
• Dental coverage low and high plans through Cigna
• Long term disability through Sun Life
• Group and voluntary life insurance through Boston Mutual
• Health Care and Dependent Care flexible spending through Benefit Strategies
• Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
• Somerville Retirement Pension System
• Tuition reimbursement
• FREE Blue Bikes membership
• Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.

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