Head of Project Management

The Transformation Office within UI Health Care has an opportunity for a Project Manager to join their team. As part of the Strategic Implementation Team, the role works independently, assuming primary responsibility for planning, directing, coordinating, and delivering project activities through the entire project life cycle (from initiation to hand off to customer) that are broad in scope. The Project Manager is responsible for achieving project objectives and completion on time, on budget, and to sustainably improve clinical operations. The PM works independently to lead one or multiple small to medium projects that have department or site-level strategic importance.

Define project scope, goals, and deliverables that support Health System performance improvement goals in collaboration with senior management owners and stakeholders from various departments; develop full-scale project plans and associated communications documents; effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.

Review staff project plans and aid in the execution of plans. Ensure all projects include current state analysis with operational processes and data analysis, future state creation including pilots with proven success metrics, and detailed execution.

Work with all levels to understand operations, develop plans and workflow, and execute change management. Ensure communication at all levels from department chairs to clinic staff.

Work closely with project owners/stakeholders on an ongoing basis; estimate resources and participants needed to achieve project goals. Assess needs for additional staff and/or resources and communicate recommendations to senior management.

Set and continually manage project expectations with team members and other stakeholders; identify and resolve issues and conflicts within the project team in collaboration with senior management; identify and manage project dependencies and critical paths.

Plan and schedule project timelines and milestones using appropriate tools; track project milestones and deliverables; Aid project managers in defining roles for each project team member to ensure all work is completed.

Help determine the frequency and develop the content of status reports from the project team, analyze results, and troubleshoot problem areas; proactively manage changes in project scope; Define project success criteria and disseminate them to involved parties throughout the project life cycle.

Build, develop, and grow any relationships vital to the success of the project.

Conduct closing reviews and create recommendations reports to identify successful and unsuccessful project elements.

Demonstrate the "art of project management," going beyond the mechanics of project management methodologies to build trusted relationships and act as an internal project management consultant to business and clinical teams.

Bachelor's degree in Business, Health Care, or a related field or an equivalent amount of education and experience.

• 1 year of related, progressively responsible experience in health care administration, business, or operational planning with proven success in facilitating projects.
• Outstanding project management skills to lead projects, identify business needs, provide effective solutions, and manage the necessary resources to accomplish goals and objectives.
• Ability to direct project scope, planning, and tracking while meeting timeline and budget goals.
• Demonstrated strong ability to translate complex data/information into simple, actionable insights.
• Demonstrated experience working with and managing relationships with senior-level administration or leaders and ability to influence and motivate organizational constituencies.
• Demonstrated ability to manage financial, organizational, and staff resources.
• Ability to manage multiple projects and prioritize work to meet deadlines.
• Proficiency in MS Software (Teams, Word, Excel, PowerPoint, and Outlook) and project management software applications.
• Project Management certification (PMP) or relevant project management certification.

Master's degree in Business, Health Care or a related field.

Process Improvement, Lean, Six Sigma certification and/or experience.

Experience working in PMO within health care/hospital operations.

Operational and/or financial management experience in an academic healthcare setting.

Demonstrated experience coaching and influencing leaders and teams.

Application Process: To be considered, applicants must upload a cover letter and resume (under the submission of relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.