Human Resources Rep - Recruitment

Job Full Description
Position Summary

The HR Administrator is responsible for supporting daily Human Resources operations, including payroll processing, recruitment coordination, employee relations, workers' compensation administration, and general HR compliance. This role ensures smooth HR workflows and accurate recordkeeping while supporting both employees and management.

Key Responsibilities
1. Payroll Administration

Assist with payroll processing on a weekly/bi-weekly basis
Review and verify employee timecards and attendance records
Coordinate with payroll providers to ensure accurate and timely payments
Handle payroll adjustments, corrections, and final pay calculations
Maintain payroll records in compliance with company policies and labor laws
2. Recruitment & Interview Support
Coordinate and schedule interviews with candidates and hiring managers
Assist in screening resumes and initial candidate communication
Conduct or participate in interviews when required
Prepare offer letters and onboarding documents
Support new hire onboarding and orientation processes
3. Workers' Compensation & Safety Support
Assist in reporting and documenting workplace injuries
Coordinate with insurance providers and claims adjusters
Maintain workers' compensation files and follow-up records
Support return-to-work programs and restricted duty assignments
Ensure compliance with OSHA and workplace safety reporting requirements
4. HR Administration & Employee Relations
Maintain employee personnel files and HR databases
Assist with employee inquiries regarding policies, benefits, and procedures
Support disciplinary documentation and attendance tracking
Ensure compliance with labor laws, company policies, and HR procedures
Assist in drafting HR notices, memos, and internal communications
5. Compliance & Reporting
Support audits and HR compliance reviews
Assist in maintaining required workplace postings and documentation
Help ensure adherence to federal, state, and local labor regulations
Prepare HR reports as requested by management
Qualifications
Previous experience in Human Resources or HR Administrative role preferred
Knowledge of payroll systems and basic accounting principles
Familiarity with California labor laws (or applicable local regulations) preferred
Strong organizational and communication skills
Ability to handle confidential information with professionalism
Proficient in Microsoft Office (Excel, Word, Outlook) or HR systems
Preferred Skills
Experience with workers' compensation case handling
Experience in manufacturing or industrial workforce environments
Bilingual ability (English/Spanish) is a plus
Strong attention to detail and problem-solving skills

Work Location: In person
Concord, CA
2472
5356 Clayton Road
Suite 101
Concord, CA 94521