EA Support

The Executive Assistant to the President & CEO plays a pivotal and highly trusted role in advancing our mission. This position performs advanced, confidential administrative and executive support work while serving as a strategic partner to executive leadership.

More than an administrative professional, the Executive Assistant is the organizational hub of the executive office — anticipating needs, managing priorities, strengthening relationships, and ensuring leadership can focus on mission impact. High school diploma or equivalent required.

College degree in Business Administration, Communications, or related field preferred.

Demonstrated ability to manage complex calendars, projects, and multiple competing priorities.

Proven experience handling confidential information with discretion.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with Zoom, Microsoft Teams, and virtual meeting platforms.

Strong knowledge of word processing, spreadsheets, database management, and presentation software.

Typing proficiency.

Ability to anticipate needs and take initiative with minimal supervision.

Ability to travel for association meetings and events as needed.

Provide advanced administrative support to the President & CEO.

Draft, edit, and prepare professional correspondence, reports, presentations, and communications for signature.

Prepare agendas, exhibits, board packets, and supporting materials.

Serve as a liaison between executive leadership and staff, volunteers, board members, community leaders, donors, Texas State Alliance, and National YMCA personnel.

Build and cultivate positive relationships across the organization and community.

Represent the executive office with professionalism and warmth.

Event & Community Engagement Support

Provide logistical and operational support for executive-level events and presentations.

Manage community involvement activities connected to executive leadership responsibilities.

Coordinate travel arrangements, itineraries, and reservations.

Maintain highly confidential files, records, and executive documents.

Supervise and support reception operations; provide coverage planning as needed.

Organize and maintain executive office systems, supplies, and equipment.

Membership - Full-time permanent staff who work 40+ hours per week are granted family membership privileges for their spouse and children under the age of 18 (or under 20 if enrolled in college).Licensed childcare programs: first child is free; each additional child receives 50% off. Receives 50% off on all adult and youth programs. (Staff, spouse, and/or children on membership.)

Holidays – All full-time employees receive eleven (11) paid holidays per year seven (7) recognized holidays and four (4) floating holidays.

Employee Wellness Leave - Full-time employees may receive additional days upon verification of any of the following criteria and/or lifestyles:

Retirement 12% employer-funded - Employees must complete two years of service and work 1000 hours during each year to be eligible to participate. Health Insurance - The Association will pay the full premium for the employee’s coverage. Any eligible employee can obtain coverage for his/her spouse and/or dependents, but such coverage will be at the employee’s expense via payroll deduction.

Provides volunteers with orientation, training, development, and recognition. Personal Growth: Shares new insights.