Substitute Secretary - flexible hours

Substitute Secretary

The Substitute Secretary provides administrative and clerical support across various schools and departments within the district on an as-needed basis. This position serves as the first point of contact for students, staff, parents, and community members, ensuring efficient office operations and excellent customer service. Responsibilities and assignments may vary depending on the site and department.

Responsibilities

General Office Support

Serve as receptionist by greeting visitors, answering multi-line phones, and directing inquiries appropriately

Provide accurate information to staff, students, parents, and community members

Perform general clerical duties including filing, copying, data entry, and correspondence

Support student registration and records processes as assigned (e.g., enrollment documents, transfers, immunizations)

Maintain confidentiality of student, staff, and district information at all times

Utilize district systems including student information systems, word processing, spreadsheets, email, and other office software

Assist with mail distribution, supply inventory, and basic bookkeeping or cash handling as assigned

Provide translation support for Spanish-speaking families, when applicable

Adapt quickly to different office environments, procedures, and expectations

Perform other duties as assigned to support building or department operations

Knowledge, Skills, and Abilities

Bilingual (Spanish/English) preferred; may be required for specific assignments

Strong written and verbal communication skills

Proficient in Microsoft Office, Google Workspace, and general office technology

Experience with multi-line phone systems and office equipment

Ability to work independently and follow oral and written directions

Strong organizational skills with attention to detail and accuracy

Ability to manage multiple tasks and frequent interruptions in a fast-paced environment

Demonstrated professionalism, customer service, and interpersonal skills

Ability to maintain confidentiality and exercise sound judgment

Flexible and responsive to changing assignments and work locations

Professional Expectations

Maintain a positive, professional demeanor with all stakeholders

Demonstrate reliability, punctuality, and consistent attendance

Work collaboratively with staff and contribute to a supportive work environment

Follow all district policies, procedures, and building expectations

Demonstrate adaptability and willingness to learn new systems and processes

Physical Demands

Frequent sitting, with periods of walking and standing

Use of hands for fine motor tasks such as typing and operating office equipment

Occasional lifting, carrying, pushing, or pulling of light materials

Other

Work assignments may vary daily and may include any school or department within the district

Additional duties may be assigned by the supervising administrator

Eastmont School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator, Kayla Brown, View phone number on click.appcast.io, View email address on click.appcast.io; and Section 504 Coordinator, Spencer Taylor, View phone number on click.appcast.io, View email address on click.appcast.io. 800 Eastmont Avenue, East Wenatchee 98802

Eastmont School District