Remote Associate Producer

RUN Studios is looking for a talented, detail-oriented Associate Producer to join our team for a 3-month contract (with potential for extension or conversion). The Associate Producer will serve as the primary support partner to our Production Manager team for one of our major corporate clients. This highly adaptive role provides essential backend support while also handling occasional client-facing needs as projects evolve. If you're looking to grow your project management skills while working with a fun, supportive, agile, and high-performing team, this role is for you!As an Associate Producer, You WillPartner with Production Managers, Recruiting, Human Resources, Finance, Legal, Procurement, and Operations teams to support client and business objectives.Coordinate resource availability in partnership with Production Managers, Recruiting, and Human Resources, including schedules, booking agreements, and related staffing logistics.Support Production Managers with pre-production activities, including maintaining project records and forms, coordinating travel, securing location and studio rentals, obtaining quotes for equipment, talent, and locations, arranging crew meals, and preparing call sheets.Capture and distribute accurate meeting notes, action items, and follow-ups for team, project, and stakeholder meetings as needed.Facilitate and lead weekly team status meetings to promote alignment, communication, and project visibility across stakeholders.Support operational effectiveness by identifying process improvements, documenting internal procedures, maintaining Confluence resources, assisting with training, and providing administrative support that contributes to effective project execution and resource planning.Manage weekly timecard, out-of-office (OOO), and overtime (OT) tracking, ensuring approvals are documented, hours are accurately allocated to projects, and project trackers are updated with actuals.Review project tracking, budget, billing, and timecard data to identify discrepancies, investigate inconsistencies, and escalate issues as needed to support accurate client billing.Support competitively sourced and contingent workforce requests by coordinating candidate submissions, tracking statuses, and managing associated onboarding, extension, and offboarding activities in partnership with Production Managers and Recruiting.Track post-offer onboarding activities, including background checks, contingent workforce program submissions, equipment orders, and other onboarding requirements; Support new-hire readiness by coordinating day-one equipment setup and technology orientation and ensuring new hires have the tools and resources needed for a successful onboarding experience.Coordinate hard drive distribution, collection, and handoff processes to support editorial and production workflows.Maintain accurate project, staffing, candidate, onboarding, billing, and resource-tracking records, ensuring data integrity and consistency across systems and reports.In this Role, You Bring2+ years of experience in project coordination, production coordination, project management support, operations, or a related administrative role, including responsibility for cross-functional coordination and external stakeholder communication.Advanced Microsoft Excel skills, including experience:Tracking budgets, timecards, resource allocations, project actuals, or other operational data.Reconciling data across multiple sources and identifying discrepancies.Strong proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Teams, and experience using project management, workflow, or tracking platforms.Experience reviewing, tracking, and maintaining project budgets, billing milestones, invoices, expense reports, or other financial and operational data with a high degree of accuracy.Experience preparing for and supporting stakeholder and client meetings, including developing agendas and discussion points, documenting meeting notes and action items, communicating key updates, and facilitating meetings as needed.Experience coordinating operational logistics such as scheduling, travel, calendars, interviews, onboarding activities, or resource planning.Strong analytical and problem-solving skills, with the ability to identify risks and discrepancies, determine appropriate next steps, and escalate issues when necessary.Excellent written and verbal communication skills, including stakeholder communication, process documentation, meeting facilitation, and strong spelling, grammar, and proofreading skills.Strong interpersonal skills with a collaborative, customer-focused, and service-oriented approach.Proactive, resourceful, and adaptable, with the ability to navigate shifting priorities, evolving processes, and ambiguity.Ability to handle confidential and sensitive information with professionalism and discretion.Bonus if You HaveExperience supporting cross-functional teams within creative services, media production, marketing, staffing/recruiting, technology, or agency environments.com, Confluence, Beeline, or similar project management, contingent workforce, or vendor management platforms.Experience reviewing candidate qualifications or supporting recruiting operations.Experience with process improvement, workforce analytics, and operational reporting.A valid driver's license and ability to support occasional local errands as needed.Prolonged periods of sitting at a desk and working on a computer.Hybrid role requiring a combination of remote and onsite work. 2 days minimum per week in office and minimum of 8 days per month in office.30.00 - $34.00 / hourly.BenefitsBenefits and perks may vary depending on location and nature of the work, but eligible employees have access to medical, dental, vision, life, and AD&D benefits, health savings and flexible spending accounts, other telehealth and wellness benefits, a minimum of seven paid holidays per year, accrual of at least 6.5 days (Temporary Employment) to at least 15 days (Regular Employment) of paid time off per year, a 401k plan with company match, discretionary bonuses dependent on company, team or individual performance, and referral bonuses for eligible hired referrals.As an equal opportunity employer, RUN Studios is committed to pay equity and does not discriminate on the basis of race, color, religion, national origin, gender, gender identity or expression, sexual orientation, genetic information, protected veteran status, disability, age, or other legally protected status.