Head of Programme Management

The Department of OBGYN at Macon & Joan Brock Virginia Health Sciences at Old Dominion University is seeking an outstanding Program Manager to join the team.

Responsible for reviewing, analyzing, and supporting the management of the Department of OBGYN’s financial and business functions. Assists with contracting, financial analysis, business proformas, and growth plans. Collaborates with the Department leadership to support financial and strategic planning across the administrative, clinical, education and research missions of the department. Oversees and supervises Departmental administrative staff.

Financial Management & Analysis - 50%

Prepare and analyze monthly departmental and divisional financial statements, providing detailed variance analyses and actionable recommendations to department leadership.

Perform complex account reconciliations across multiple funding sources, identify discrepancies, and ensure the accuracy and integrity of financial data.

Lead month-end close activities, reconciliations, and financial reporting processes.

Develop, monitor, and manage annual operating budgets, identifying budget variances, cost-saving opportunities, and revenue enhancement initiatives.

Develop financial forecasts, business proformas, and financial models to support strategic planning and new program development.

Conduct financial and cost analyses for patient care services, clinical trials, research initiatives, and educational programs.

Generate and review monthly clinical revenue reports to verify charge capture accuracy and ensure appropriate reimbursement.

Manage departmental contractual billing for clinical and educational services while tracking financial performance.

Review and approve faculty travel expenses in collaboration with Division Directors and the Department Chair, ensuring compliance with established budgets.

Maintain faculty FTE allocation reports in accordance with organizational guidelines and ensure accurate financial reporting.

Process one-time compensation payments, including Labor and Delivery call pay and other supplemental compensation.

Ensure compliance with institutional financial policies, accounting standards, and reporting requirements.

Direct recruitment, hiring, onboarding, and retention of the Department’s administrative staff while overseeing employee transfers, promotions, performance management, disciplinary actions, and separations.

Supervise administrative personnel, conduct performance evaluations, develop position descriptions, prepare salary and position justifications, coordinate staff training, and process personnel actions.

Manage and maintain the department's position roster, monitor vacancies, oversee faculty and staff recruitment processes, and coordinate position reporting projects.

Partner with Human Resources to ensure compliance with institutional policies and employment procedures.

Revenue Cycle & Administrative Oversight - 15%

Collaborate with MG OBGYN billing team to ensure optimized revenue cycle performance.

Monitor billing work queues and claim denials, assisting with issue resolution to improve reimbursement and operational efficiency.

Compile and analyze billing metrics and operational reports to support departmental decision-making and continuous process improvement.

Bachelor’s degree or equivalent combination of education and experience

3 years of relevant experience to include knowledge of financial and accounting standards

J-18808-Ljbffr Eastern Virginia Medical School