Secretary - Full Time

DO NOT APPLY ONLINE: Interested applicants must send a brief cover letter, current resume including starting and ending month and year for each job, education, and a list of three (3) work-related references with daytime phone numbers, to: Rutland County State’s Attorney Ian Sullivan, ian.gov and to the Executive Directors Office, sas.The Rutland County State’s Attorney’s Office in Rutland, Vermont is seeking a self-motivated, organized and dependable person to fill a SAS Secretary position, providing secretarial support to the State’s Attorney’s staff. Work is performed under the direction of the Administrative Assistant for the State’s Attorney. This is a full-time position, 40 hours per week, Monday-Friday. The successful incumbent must have the ability to travel within and/or to other counties for work-related duties, and for training required by the State’s Attorney or Department. Mileage reimbursement will be provided.Advanced clerical work and secretarial support to the State’s Attorney, Deputy State’s Attorneys and other staff. Prepare letters, correspondence, forms and documents. Answers telephone, emails and in-person inquiries; handles or refers requests for assistance in accordance with policies. Significant amount of photocopying, filing, calendaring, sorting, distributing and mailing work. Data entry into SAS case management system. May assist with schedules, monitoring calendar and approaching deadlines to alert SA, DSA and Victim Advocate staff. Must demonstrate reliability, composure, empathy, and emotional intelligence. A positive and respectful attitude, ability to maintain effective work relationships, and timely in reporting to work and dependable in attendance are performance expectations that will impact job tenure. Must represent the SA office in a professional manner at all times.Working knowledge of office equipment, Microsoft Office programs. Must learn and adhere to the policies and procedures of the State of Vermont, the Department and the State’s Attorney’s office. Ability to learn and use the SAS and other agencies’ IT system(s). Must be able to data enter, scan and file documents. Typing speed of 40 wpm. Must maintain strict confidentiality of information and data relating to all cases and SA office work, and adhere at all times to state and federal confidentiality policies. Environmental Factors

Duties are normally performed in an office setting; limited travel may be required (e.g. post office, court, training) for which private means of transportation must be available. Duties require prolonged periods of typing and sitting. High School diploma, GED or completion of vocational/technical training program in office administration, and a minimum of 2 years of secretarial experience in a professional office setting; or, Associates or Bachelor’s degree in business, accounting, office administration or other relevant field, and demonstrated skills as listed in KSA’s, above. If a job offer is made, must pass State tax compliance and a Department background check.The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status.