FULL-TIME ADMINISTRATIVE PROFESSIONAL

Job Title: Administrative Assistant

Reports To: Executive Assistant

Location: Office in Bentonville, AR

Status: Full-Time, Non-exempt (32 hours/week)

Last Revised: October 2025

Position Summary
The Administrative Assistant supports the Water for Good team through general administrative assistance, office management and reception, and other duties as assigned. The Administrative Assistant should remain flexible in assigned duties, as they may be asked to assist with tasks in multiple departments.

Responsibilities & Duties Overview:
Administrative Support

Support the Water for Good team in tasks related to office management. Duties may include:

Coordinate with Water for Good’s landlord to maintain the office, including maintaining office supplies, furniture, and equipment

Manage mail pickup, organization, and distribution

Coordinate logistics & hospitality of office meetings and events

Work cross-departmentally to support other teams with administrative tasks

May be asked to support and assist the Executive Assistant as needed

Support the planning of Board of Director meetings and other leadership meetings, as needed

Provide travel management support, as needed

Other administrative and office duties as assigned

Development Team Support

Support the Development team with clerical accounting tasks, such as:

Revenue reconciliation

Preparing payments

Check opening and deposits

Managing the office petty cash

Providing receipts to donors

Other related tasks

Support the Development team with gift entries to Salesforce as needed

Assists in donor communications through answering emails and phone calls, and preparing and mailing packages to donors

Other duties as assigned.

Work Experience & Qualifications:
Required Qualifications:

Passion for Water for Good’s mission of transforming lives through sustainable access to safe water, and improved sanitation and hygiene in places that need it most.

2-3 years of administrative experience in an office environment or similar experience

Able to learn new technology quickly

Ability to maintain confidentiality of sensitive information

Highly organized and attentive to detail

Proficient with Microsoft

Excellent written and verbal communication skills

Legally eligible to work in the United States; no sponsorship will be provided

Preferred Qualifications:

1 - 2 years of experience supporting Sr. Management teams or as an Executive Assistant

1 - 2 years of experience working with project management & messaging tools such as Asana & Microsoft Teams

Bachelor’s degree or 3-5 years of equivalent experience

Physical Qualifications:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times

Travel Required:

Less than 10%

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