Hourly Research Fellow

The Department of Orthopaedic Surgery is seeking a detail-oriented and Research Administrator 2 to support its expanding research and clinical operations. Under the direct supervision of department CFO, this entry-level role offers hands‑on experience in both pre‑ and post‑award research administration, including proposal preparation, budget development, and financial monitoring of sponsored projects, while ensuring compliance with university and sponsor guidelines. The incumbent will also support key financial functions such as monthly reporting, quarterly profit and loss analysis, account reconciliation across research and clinical portfolios, and review of departmental transactions for accuracy and policy adherence. Working closely with faculty and departmental leadership, this role is ideal for a highly organized, analytical professional who can manage multiple priorities and is interested in building expertise in research administration and financial operations within a dynamic academic health environment.

Partner with faculty to develop competitive, accurate proposal budgets and support end‑to‑end grant submission

Monitor and analyze post‑award financial performance across a diverse research portfolio

Perform monthly financial reporting, variance analysis, and quarterly P&L reviews across research and clinical operations

Reconcile accounts and ensure accuracy across multiple funding sources and systems

Identify discrepancies, flag risks early, and implement corrective actions

Ensure compliance with university policies and sponsor requirements

Leverage Excel and data analysis tools such as Tableau to improve reporting, forecasting, and decision‑making

Support a growing department by designing efficient, detail‑driven financial processes that can adapt and expand with increasing complexity and volume

Hourly range: $1-3 years of Financial, clerical or administrative experience

Advanced proficiency in Microsoft Excel (e.g., pivot tables, lookups, data validation, financial modeling fundamentals)

Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.

Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.

Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met.

Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately.

1-3 years of Research Administration experience

Experience preparing, managing and projecting budgets.

Demonstrated ability to analyze financial data, identify trends, and resolve discrepancies

Knowledge of and experience working with a variety of external sponsors: federal and state sponsors, private foundations, industry sponsors, etc.

Working knowledge of various financial concepts, research administration policies and procedures, and contract and grant funding agency guidelines.

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