Virtual EA

Location: This is a hybrid remote/in-office role. Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week following Company policy.

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry‑leading expertise, analytics‑powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end‑to‑end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systèmes brand (Euronext Paris: FR0014003TT8, DSY.Listen to our latest podcast, from Dreamers to Disruptors , and follow us at @Medidata.

About the Team: Medidata Executive Assistants (EAs) are experienced Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence, which is often of a confidential nature, and preparing research. Additionally, they handle more complicated special projects, including the coordination of complex meetings. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role will require to be in office up to three days a week and also flexibility with executive schedules and meetings.

Serve as a trusted partner who understands executive priorities and work style while strategically managing complex, constantly changing calendars. Coordinate seamlessly with internal and external Executives and Assistants, exercise judgment in prioritizing competing demands.

Excel in a fast-paced Sales environment, effectively manage multiple priorities, and quickly pivot as business needs, schedules, and circumstances change.

Understand the urgency and pace of a Sales organization while building strong relationships with Executives, senior leaders, clients, and internal and external partners.

Maintain a high level of organization, accuracy, follow-through, and attention to detail while managing complex calendars, meetings, communications, and special projects.

Travel & Expense Management: Coordinate domestic and international travel and accurately process expenses in accordance with company policies and procedures.

Professionalism, Discretion & Accountability: Handle confidential information with discretion, remain calm and solutions-oriented under pressure and consistently demonstrate professionalism, dependability, and accountability.

Meeting & Office Support: Plan and execute on‑site and off‑site meetings, dinners, and events, while providing hands‑on support in the office, including coordinating catering, booking meeting spaces, and assisting with day‑to‑day office needs.

Qualifications: Minimum of five year's experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager

Work with confidential information

Proficiency in Google Apps (Office Apps), Concur, and other technology solutions

Responds to management direction/ solicits feedback to improve performance

monitors own work to ensure quality

Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non‑sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

#Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.

Our team is here to help.

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