Virtual EA

Executive Assistant (EA) – Remote | Executive Support, Calendar Management & Operations

Position Type: Full-Time, Remote

At Pavago, one of our clients is hiring a high-performing Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.

A project coordinator

A communication hub

Travel schedules

Google Calendar

Microsoft Outlook

Draft, proofread, and send professional emails and memos

Meeting materials

Travel & Logistics Coordination

Coordinate domestic and international travel arrangements

Build detailed travel itineraries

Handle last-minute travel or scheduling changes efficiently

Process expense reports and reimbursements accurately

Project & Operational Support

Track executive priorities, projects, and deliverables

Administrative Operations

Maintain organized digital filing systems and documentation

Manage document versions, approvals, and shared files

Handle confidential information with professionalism and discretion

Meetings, travel, and logistics are coordinated flawlessly

Travel coordination

Google Workspace

Microsoft Office

Strong written and verbal English communication

Ability to handle confidential information professionally

Exposure to operations or project coordination responsibilities

Manage inboxes and prioritize urgent communication

Coordinate meetings and prepare agendas/materials

Schedule travel and handle logistics updates

Follow up on ongoing projects and executive priorities

Accurate travel coordination and expense reporting

Reduced administrative burden for leadership

Responsiveness and communication quality

Operations Management

Project Coordination

Executive Operations

Initial Phone Screen

Video Interview with Pavago Recruiter