Assistant Registrar, full-time

Job Information

Job no: 559701

Work type: Management (MPP)

Location: Fullerton

Categories: MPP, Administrative, At-Will, Full Time

Job Title: Assistant Registrar (Administrator I)

Classification: Administrator I

Auto Req. ID: 559701

Salary Range: Hiring range depending on qualifications, not anticipated to exceed $7,000 - $8,600 per month

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About the Department

The Office of the Registrar within the Division of Academic Affairs serves students and the campus community by providing quality services that facilitate enrollment, retention, and degree completion while maintaining accurate academic records for the University. We also process transfer credit and maintain articulation agreements with other institutions. Additionally, we register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and review petitions for exceptions to university policy.

Responsibilities

The Assistant Registrar is a key member of the Office of the Registrar leadership team, providing oversight of core academic record systems and operational processes. Responsibilities include:

Managing daily operations related to graduation, transfer credit evaluation, student‑athlete certifications, and supervision of staff

Ensuring integrity, accuracy, and efficiency of managing student records data

Ensuring students meet degree requirements prior to graduation

Interpreting, applying, and providing guidance on policies and regulations

Participating in strategic initiatives, cross‑campus collaboration, and data‑informed decision making in support of student success and institutional goals

Performing other duties as assigned

Essential Qualifications

Bachelor's degree from an accredited four‑year college or university

Previous supervisory, management, or leadership experience

Technical experience with student records systems and databases

Experience evaluating source documents at the post‑secondary level

Strong project management skills

Strong communication skills

Preferred Qualifications

Master’s degree from an accredited college or university

Experience with CollegeSource uAchieve

Experience with Peoplesoft Student Administration

Familiarity with CSU transfer policies and initiatives

Background Check

A background check, including a criminal records check, must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information or if it is discovered that the candidate knowingly withheld or falsified information.

Benefits

An array of health plans that include prescription drug coverage

Dental and vision coverage

Income protection benefits including life insurance and disability

Retirement plan through CalPERS

Tuition waiver for employees and dependents if eligible

Equal Employment Opportunity

California State University, Fullerton is an equal opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose.

Reporting and Compliance

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Employees must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.

Regular attendance is an essential job function; inability to meet attendance requirements may preclude the employee from retaining employment.

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