Virtual EA

Executive Assistant
Handshake is seeking a highly organized, proactive, and strategic Executive Assistant to support four VP-level executives. This role is critical to ensuring our leaders operate efficiently and effectively, enabling them to focus on driving the business forward.
In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience.
This position is based in downtown San Francisco and requires an in-office presence five days per week (MondayFriday).

follow up with guests to confirm attendance and help compile and prepare meeting materials.
Assist with booking travel, including airline and hotel, and ground transportation arrangements, and prepare detailed itineraries for executives.
Act as a strategic partner to executives by anticipating needs, proactively solving problems, and identifying opportunities to improve efficiency and streamline operations.
Support special projects and cross-functional initiatives on behalf of executive leaders, tracking key deliverables, deadlines, and follow-up items.
Serve as a welcoming representative of Handshake for executive guests, candidates, partners, and other visitors to the San Francisco office, ensuring a polished and professional experience.
Leverage technology, AI-powered tools, and process improvements to increase efficiency, automate routine tasks, and enhance executive support workflows.
Exercise exceptional judgment and discretion while handling confidential business, personnel, and organizational matters.
Collaborate closely with the broader Executive Assistant team, sharing best practices and providing support as needed.
3-5 years of Executive Assistant experience supporting senior executives, preferably within a high-growth technology company or similarly fast-paced environment.

• Exceptional organizational and project management abilities with a strong bias toward action.
• High emotional intelligence and strong interpersonal skills, with the ability to build trust and influence across all levels of the organization.
• Experience planning complex travel, offsites, team events, and executive meetings.
• Strong proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Workday, and modern productivity platforms.
• Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.
• Team-oriented mindset with a willingness to collaborate, share best practices, and support fellow members of the Executive Assistant team.
• Handshake delivers benefits that help you feel supportedand thrive at work and in life.

The below benefits are for full-time US employees.
Equity in a fast-growing company
Financial Wellness: 401(k) match, competitive compensation, financial coaching
Medical, dental, and vision, mental health support, wellness stipend
Remote & Office: Internet, commuting, and free lunch/gym in our SF office
Time Off: Flexible PTO, 15 holidays + 2 flex days
Connection: Team outings & referral bonuses