Temp EA

Job Summary The Executive Assistant, Chief Team provides high-level, strategic administrative and operational support to up to three Chiefs and their respective departments. This role is designed for a highly experienced executive assistant who can operate with discretion, sound judgment, and autonomy in a fast-paced, complex organization.

The Executive Assistant serves as a central coordination hub across multiple executive leaders, ensuring seamless calendar management, communication flow, meeting preparation, project tracking, and follow-through. Serve as a trusted thought partner and gatekeeper, ensuring executives are well-prepared for meetings, presentations, and engagements.

Draft, edit, and manage executive-level correspondence, presentations, briefing documents, and reports, many of which are confidential or time-sensitive.

Coordinate and prepare materials for leadership meetings, cross-functional work sessions, and external engagements.

Coordinate large-scale meetings, events, and special projects involving multiple departments or executives.

Manage travel planning, expense reporting, and reimbursement processes for supported executives.

Governance, Compliance & Special Projects – 20%: Support board-related logistics and materials in partnership with Chiefs of Staff and relevant team members, ensuring compliance with posting and documentation requirements.

Facilitate executive signatures and processing of critical organizational documents, including financial, compliance, and governance materials.

Track and manage executive-level projects from conception through completion, ensuring deadlines and deliverables are met.

Provide ad‑hoc regional office and administrative support as needed to ensure smooth operations.

Bachelor’s Degree or minimum of 7 years of professional experience, including at least 3 years supporting C‑level or senior executives in a complex organization.

Advanced proficiency in Microsoft Office and/or Google Workspace tools.

Proven ability to handle confidential and sensitive information with discretion and professionalism.

Alignment with KIPP’s mission, values, and commitment to equity and excellence.

Project Management certification (e.g., PMP, CAPM).

Executive Assistant or Administrative Professional certification (e.g., IAAP, Certified Administrative Professional).

Experience supporting executive teams in education, nonprofit, or multi‑site organizations.

Advanced experience with board management tools or CRM systems.

Compensation & Benefits Compensation is aligned to Level 3 within the KIPP Atlanta compensation structure. Starting pay will depend on various factors, including but not limited to professional experience, education, training, and certifications.

20 days of Paid Time Off, in addition to identified holidays.

Comprehensive health insurance (medical and dental), life insurance and optional short and long‑term disability.

Participation in Georgia retirement plan and an optional 403(b) retirement plan.

work hours vary based on campus needs and may include evenings and occasional weekends.

Routine physical activity associated with normal office environments.

We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, or any other legally protected status.