Human Resources Generalist - Payroll/Recruitment (Full Time)

Join to apply for the Human Resources Generalist role at California Institute for Regenerative Medicine (CIRM)
Join to apply for the Human Resources Generalist role at California Institute for Regenerative Medicine (CIRM)
CIRM’s mission, to accelerate stem cell and regenerative medicine treatments to patients with unmet medical needs, is what drives us to succeed every day.
CIRM is the world’s largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.
Under the supervision of the Human Resources Director, the Human Resources Generalist will be responsible for Transactions and for backing up the other Human Resources Generalist in the office performing day-to-day Human Resources administrative tasks in accordance with CIRM procedures and policies.
In this position you will be accountable for a variety of responsibilities with your primary duties in the administration of Transactions including position control and payroll responsibilities. You will also be the backup to the other HR Generalist team member in the event of absence or vacancy. Ensures all personnel actions are documented, authorized, and submitted to SCO.
Verify payroll data accurately reflects established position authorizations and organizational structures.
Establish and complete the Request for Personnel Action (RPA) for various personnel-related actions such as hiring, reclassifications, and position modifications.
Provide modified data on the SCO Schedule 8 report for authorized positions and salaries for the specified fiscal year.
Process monthly board members and retired annuitants pay and if applicable, ensure funds are transferred accordingly.
Document and maintain payroll and personnel transaction records for appointments, separations, promotions, and changes in employment status.
Certify master payroll every month known as MPC.
Processes disability pay through several programs such as NDI, SDI and IDL to provide financial assistance during periods of disability.
Provides detailed information and clearly explains processes related to various disability programs to personnel, ensuring accurate and timely responses to inquiries.
Establish and process garnishments by following the legal process that allows the creditor to collect a debt directly from an employee’s earnings.
Establishes accounts receivables after developing a payment plan with the employee.
Update leave balance usages in CLAS and follow CIRM’s Leave Policy.
Communicate efficiently in the release of warrants and garnishments to DGS accounting unit.
Review and analyze employee pay history to verify the accuracy of historical payroll transactions, including salaries, deductions, and adjustments.
Identify, document, and resolve discrepancies or errors in employee pay and position history and prepare a summary of the findings and corrective actions.
Facilitate effective communication with team members and HR personnel to ensure timely and accurate information on HR matters.
Performs and completes a variety of HR tasks and assignments as they arise.
Serves as a back up to HR team members as necessary, ensuring continuity of operations and providing support.
Performs other related duties and responsibilities as assigned special projects and tasks that support the overall goals and objectives of Human Resources and CIRM.
Monitor and record employees’ return time on FMLA/CFRA documents.
Customer Service
Interface with CIRM team members on related human resources issues with the utmost professionalism and exceptional customer service.
Research various laws, rules, regulations as requested as they pertain to the work performed within Human Resources to advance the mission of CIRM.
Assist the HR Director and HR Manager with administrative tasks as needed.
Perform other duties and participate in miscellaneous projects and audits as may be required to further the goals of the ICOC/CIRM.
In addition to the duties listed above, you will be a backup to the HR Generalist team member in Training, Employee Onboarding, Employee Engagement, and Ergonomics.
Supervision Received
The Human Resources Generalist reports to the Human Resources Director.
Supervision Exercised
Bachelor’s degree Human Resources, Business Administration, or closely related field OR education can be substituted per year for experience in the field of Human Resources or related area.
In addition to education, three years of experience working for the State of California's Human Resources program performing transaction duties.
Excellent organizational skills, including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously, while timely meeting deadlines and keeping materials organized.
Demonstrated ability to work flexibly in a fast-paced environment where priorities often shift.
Demonstrated ability to communicate effectively orally and in writing, coupled with prompt responsiveness to employees.
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Adobe Acrobat databases, DocuSign.
Ability to produce quality and accurate work.
Hybrid environment, required to work two in-office days and three remote days per week. Sacramento area employees will split their in-office days between West Sacramento and South San Francisco, while others may work both days in South San Francisco.
Prolonged periods of sitting at a desk and working on a computer.
Must be willing to work in a high-rise building.
Ability to operate standard office equipment.
This position is expected to pay $79,568 - $113,000 which fits within the full salary range of $79,568 - 119,004 for the Human Resources Generalist job classification. Required Application Documents
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Seniority level Seniority level Entry level
Employment type Employment type Full-time
Job function Job function Administrative and Customer Service
Inferred from the description for this job Medical insurance
Pension plan
Disability insurance
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