REMOTE Administrative Professional

Administrative Assistant Creativity. Innovation. That's what it takes to work at Fuss & O'Neill – because that's what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we've prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. We're looking for a highly organized, proactive, and tech-savvy Administrative Assistant to play a key role in supporting our New Haven office. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys serving as the organizational backbone of a dynamic engineering team. As a trusted partner to project managers, technical professionals, and business leaders, you'll do much more than manage administrative tasks. You'll help coordinate complex projects, prepare polished client deliverables, organize meetings and communications, manage schedules, and ensure critical deadlines are met. Your ability to anticipate needs, keep projects moving, and provide exceptional organizational support will directly contribute to the success of our teams and the clients we serve. Key Responsibilities Provide administrative support to project managers and office leadership.

Prepare, edit, format, and perform quality reviews of reports, specifications, proposals, presentations, and other project documents.

Coordinate proposal development, including formatting, compliance reviews, document assembly, and submission support.

Assist with project setup, data entry, and maintenance within Deltek Vantagepoint.

Support day-to-day office operations, including phones, mail, supplies, catering, and office logistics.

Help identify opportunities to improve administrative processes through technology, automation, and AI-enabled tools.

Partner with technical staff to ensure project documentation is accurate, organized, and delivered on schedule.

Skills, Knowledge and Expertise Required Qualifications High school diploma required; Experience in providing administrative or project coordination support in a professional office environment.

Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Comfortable learning and utilizing business software such as Deltek Vantagepoint and emerging AI productivity tools.

Strong problem-solving skills and a customer-service mindset.

Continuous Learning : Access to online courses, conferences, and learning materials to fuel your professional growth.

Paid Time Off : Take the time you need to recharge with our generous paid time off policy.

Regular team-building activities, happy hours, and company outings.

Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.

About Fuss & O'Neill Fuss & O'Neill is a civil and environmental engineering firm that provides client-specific, forward-thinking, and holistic solutions. Since 1924, we have made it our mission to improve the built and natural environments in response to our public and private clients' evolving needs.

Register your interest to be notified of any roles that come along that meet your criteria.

Register Your Interest