FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant III

The Administrative Assistant III position provides clerical support for the City College for Municipal Employment program that prepares Philadelphia residents for municipal jobs This city-funded program is designed to prepare Philadelphia residents for municipal jobs through career readiness training, certification, academic preparation, career coaching, wrap-around supports and "earn & learn" incentives. Primary responsibilities include the coordination of office processes and procedures, maintenance of records and reporting of student information, and maintaining inventory of program materials. The Administrative Assistant III also prepares program related documents, forms, and memos, and support all data collection and reporting needs of the CCME program.
This position is grant funded. Employment is based upon continuation of grant funding.
College Intro

Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.
Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.
Assist the Associate VP and CCME Director in the development and coordination of office processes and procedures in alignment with college practices.
Coordinate logistics for meetings, events, and workshops, including room reservations, technology setup, catering, and preparation of materials.
Maintain a centralized shared drive for program documents and forms.
Maintain and manage inventory of program materials, generating orders as needed.
Prepare program documents and funding agency reports, ensuring accuracy and timeliness.
Update and maintain hardcopy and electronic files in accordance with program funding and college requirements.
Enter participant weekly activity and attendance information into the program database.
Participate in off-campus training sessions as required.
Provide quality customer service to internal and external visitors, responding to inquiries or directing them to the appropriate staff or department.
Perform assigned duties in alignment with the mission, goals, and core values of the College.
Demonstrate sensitivity, understanding, and respect in a diverse academic environment inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.
High school diploma, or its equivalent, is required.
Minimum of five (5) years of clerical experience required.
Demonstrated proficiency in Microsoft Word and Excel required.
Demonstrated proficiency in Microsoft Office Suite.
Effective customer service skills; Ability to maintain sensitivity, understanding and respect for a diverse academic environment inclusive of students, faculty and staff of varying social economic, cultural, ideological and ethnic backgrounds required.
Previous experience working with a grant-funded program is preferred.
Success Starts Here" at Community College of Philadelphia. We recognize that our success as a college and the success of our students starts with our employees. Full-time faculty and staff benefits include:

• College-paid medical, dental, drug, life and disability insurance
• Tuition remission (for classes at the college)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution with employee contribution 5%
• Flexible spending accounts
• Paid vacation, holiday and personal time
• Partial remote work schedule for remote work eligible positions

• Winter break: 1 week around the third week in December and New Years
• Summer Hours: 4-day work week (closed on Fridays) from the 2nd week in May through the 3rd week in August

Microsoft Word and Microsoft Excel
Interested candidates should complete an online application.
Employment offers are contingent upon successful completion of background checks in accordance with PA Child Protective Services Law.
Community College of Philadelphia is an equal opportunity employer and does not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, status as a Vietnam Era Veteran or disabled veteran or any other status protected by law, in matters pertaining to employment.