Flex Part Time EA

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

To that end, please do not include wage or salary information in your resume or other profile or application materials .

ADMINISTRATIVE ASSISTANT II - 00502

Bilingual Option: None Category: Full Time Bargaining Unit Code: None Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage Anticipated Hybrid Work Schedule Availability : A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Division of Developmental Disabilities is seeking to hire an independent, highly organized, and detail-oriented staff assistant for the Director’s Office in Springfield. This position will be responsible for performing a variety of sensitive and controversial assignments in the overall administration of the Division. Serves as Executive Assistant for the Director of Developmental Disabilities, managing sensitive and confidential assignments in the overall administration of the Division utilizing Microsoft Word, PowerPoint, Excel and Access.

Manages the coordination of meetings, webinars, and conferences for the Office of the Director.

Serves as liaison with program and administrative staff of the Division.

Coordinates integration and flow of written and oral information and materials within the Office.

Receives all confidential mail and calls, some of which are sensitive and controversial.

Serves as Property Control Liaison for the Directors Office.

Serves as the Travel Liaison for Central Office.

Serves as a timekeeper for the Division.

Develops and coordinates procedures for reviewing, processing and responding to requests involving the Office, printing, mail control and special requests.

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

Requires two (2) years of professional experience in public or private organization.

Three (3) years of experience working as a professional confidential assistant for a public or private organization.

Three (3) years of professional experience leading and managing logistics, including registrations, for trainings, meetings, committees and other large conferences, both in-person and online for a public or private organization.

Three (3) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.

Three (3) years of professional experience meeting deadlines with strong attention to detail while simultaneously managing multiple projects.

Requires the ability to travel

Requires the ability to utilize office equipment, including personal computers.

*The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

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