Human Resources Rep - Recruitment

HR Administrator

Shift: Sunday - Wednesday: 8:00am - 6:30pm

The HR Administrator holds a crucial role in ensuring adherence to HR policies and regulations while actively supporting employee onboarding, engagement, and development at the site level. A successful HR Administrator candidate will have at least 1 year experience in an administrator role, ideally possessing experience directly in HR. This position collaborates closely with operational leaders and talent acquisition teams to facilitate hiring, onboarding, training, and various HR initiatives at the site level. This role serves as a liaison between leadership and employees, fostering a positive work culture consistent with URBN's core values.

New Hire Orientation & Onboarding

Assist with the facilitation of new hire orientation sessions, ensuring a seamless onboarding experience for new hires and communicating with leaders as the new hires complete day one onboarding.

Assist with pre & post-orientation tasks, such as new hire onboarding data management, including I-9 verification, Kronos updates.

Provide frontline support to employees by addressing inquiries and requests related to policies, My URBN, timekeeping, benefits, and pay.

Conduct floor walks frequently to engage with employees and address any concerns in real-time.

Organize and communicate associate and leadership engagement activities, including facilitating One URBN initiatives in partnership with the HR generalists and site operations administrator.

Administrative Duties

Assist with daily administrative tasks, including maintaining employee filing, managing site communications, and auditing/maintaining employee data and reports.

Monitor and manage attendance phone line, sending attendance information to site leadership daily; conduct follow-up on attendance discrepancies and track FMLA/medical related absences.

Update employee boards as needed to ensure employees are informed of relevant information and policy updates.

Stay current with relevant laws and regulations, ensuring HR policies and practices adhere to all local, state, and federal legal requirements.

18 years or older

• High School Diploma, bachelor's degree Preferred, and 1+ years of experience in Human Resources
• Proficient in MS Office Suite, and Excel and working knowledge of human resources processes and HRIS applications; Excellent written and verbal communication skills to handle highly confidential HR information with sensitivity and utmost accuracy
• Comprehend and follow work instructions to meet productivity and quality standards

Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.