Healthcare Administrative Professional

Administrative Assistant II
At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.
We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows.
This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. Set up projects in ERP system including content such as client/customer name, project name, and scope, contract amount, billing terms, and other project information.
Communicate with department managers, branch managers, clients/ customers about project details.
Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making.
Provide administrative support for high-level projects, as assigned.
Act as a point of contact for internal and external stakeholders, including directing phone calls, and addressing inquiries professionally.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
High School Diploma or equivalent required; 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
• Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
• Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
• Experience managing confidential and sensitive information while maintaining a high level of professionalism.
• Experience in contract management.

Travel Requirements
This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.
This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.