REMOTE Administrative Professional

Job Description This is a remote position.
Administrative Assistant
Oates Energy is a fast-growing provider of utility submetering and billing solutions for residential and commercial properties. We help property owners recover utility costs efficiently through innovative technology, accurate billing practices, and exceptional customer support. As we continue to expand, we are seeking a highly organized and dependable Administrative Assistant to join our remote operations team.

The Administrative Assistant is responsible for providing day-to-day administrative support to Oates Energy's operations and internal teams. This role helps ensure that company records, communications, schedules, documents, and routine administrative processes are organized, accurate, and completed efficiently.

The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple administrative tasks in a remote environment. Provide general administrative support to internal teams and management
Organize, maintain, and update company records and documents
Respond to routine internal and external inquiries by phone, email, and other approved communication channels
Prepare, format, and maintain documents, spreadsheets, reports, and correspondence
Enter and update information accurately in company systems and databases
Maintain calendars and coordinate administrative requests
Monitor and organize incoming emails, documents, and administrative requests
Assist with preparing reports, presentations, and other business materials
Review documents and information for completeness and accuracy
Track administrative tasks, deadlines, and follow-up items
Assist with data entry and record maintenance as needed
Coordinate with operations, billing, customer service, and other internal teams
Maintain organized digital files and follow company document-management procedures
Protect confidential company, customer, and employee information
Follow established company policies, procedures, and data-handling requirements
Meet established productivity, quality, and response-time expectations
Assist with other administrative and operational responsibilities as assigned
Previous experience in administrative support, office administration, customer service, or a related field preferred
Comfortable using computers, email, spreadsheets, and web-based applications
Proficiency with Microsoft Office Suite preferred
Ability to work independently and remain productive in a remote environment
Ability to handle confidential information professionally
Reliable internet connection and appropriate workspace for remote work
Experience with CRM, scheduling, document-management, or business administration systems is a plus
Experience in utility services, property management, billing, or operations is a plus
High school diploma or equivalent preferred
Fully remote work environment
Growth opportunities within a rapidly expanding company
Dental insurance

• Health insurance
• Life insurance