Full time and part time secretary positions

WESTERN CONNECTICUT STATE UNIVERSITY

Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities ( . As one of the State of Connecticut ( institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life-long learning.

We are recruiting for a full-time Secretary 2 ( position to support the Education & Educational Psychology Department, located on WCSU's Midtown Campus, 181 White Street, Danbury, CT.

Professional growth and development opportunities

Full-time, 40 hours per week

First Shift

Work Shift: Monday - Friday, 8:00am - 4:30pm

Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff;

Generating, processing, maintaining, and filing contracts for part-time faculty;

Preparing honorariums, faculty workload forms, travel forms, purchase requisitions;

maintaining budget accounts;

Submitting maintenance requests, as well as ordering and maintaining office supplies;

In consultation with the Chairperson, giving permissions and overrides to students via Banner;

Accepting applications, documents and checks for annual department events;

Collecting syllabi and other documents for the departments and maintaining the information in a centralized online location;

Creating and disseminating course evaluation links and maintaining the information in a centralized online location;

Compile data for report preparation;

FOR ASSISTANCE IN APPLYING:

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

List your earned credits and degrees from accredited institutions accurately on your application. Resume Policy: Per Public Act 21-69 ( , resumes are not accepted during the initial application process. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. To do this, log in to your Personal Status Board ( and select “Update My Contact Information.”

If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Interviews are limited to those whose experience and training are most aligned with the role. Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. WE’RE HERE TO HELP:

For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

TYPING:

Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

Proofreads for content;

Edits using knowledge of grammar, punctuation and spelling.

Designs office filing systems;

Organizes and maintains files (including confidential files);

Maintains, updates and reviews reference materials and manuals.

explaining department practices/policies) for own or supervisor's signature.

REPORT WRITING:

Answers phones and screens incoming calls;

Provides advice to callers regarding policy and procedures (e.g., Screens letters, memos, reports and other materials to determine action required;

Arranges and coordinates meetings (including space and equipment);

Researches, assembles and coordinates meeting materials (e.g., from rough draft;

Prepares expense accounts;

Makes travel arrangements.

OFFICE MANAGEMENT:

Maintains an inventory of supplies and equipment;

Assists in preparing and monitoring the office budget (e.g., office systems and procedures;

department's/unit's policies and procedures;

schedule and prioritize office workflow;

operate office equipment which includes computers, tablets, and other electronic equipment;

operate office suite software;

Three (3) years of experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Demonstrates clear and effective communication, both in writing and speaking

Pleasant telephone and reception demeanor

Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word

Customer Service experience

Front desk reception experience

Office management experience

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online