Head of Finance and Administration (CFO)

Under the executive direction of the City Manager, provides comprehensive administration of all fiscal activities for the city. Responsibilities include planning, directing, and coordinating all accounting, debt management, treasury management, billing and collecting of City revenues, and purchasing activities. Position provides executive level supervision to the Finance Department and participates in the formulation of and execution of broad City financial policies. Position has considerable responsibility for the development and administration of the City's annual budget. Subject to policy and legal requirements, incumbent plans and develops all financial operations.

Examples of Essential Functions

Provides expert guidance and support to the City Council, City executive team, and City departments concerning the City's fiscal activities, budgeting, payroll, accounting, cash management, utility billing, purchasing and internal controls.

Ensures compliance with all applicable federal, state, and local regulations for all City finance activities, as well as standards for financial reporting and all City policies and directives.

Prepares, publishes, and administers the City's annual operating budget, and property tax calculations.

Plans, coordinates, and controls the City's accounting system, and implements cash management techniques such as investing the City's funds and negotiating various contracts for the City.

Directs risk management functions (property and liability) and grants administration for various state and federal grants for the city.

Maintains constant monitor of costs, expenditures, capital outlay, and department budget(s) for continuing adherence to established budgetary constraints and administrative objectives.

Reviews and evaluates non-routine customer complaints inquiries from department heads, City Council, and related boards meeting agendas, and provides resolution or makes recommendations where required.

Reviews and evaluates various reports and documentation for completeness, accuracy, and adherence to established City/departmental goals and objectives, i.e., annual audit, annual budget, quarterly financial reports, utility billing, general ledgers, payroll records, purchase requisitions.

Coordinates performance of annual City audits and preparation of the Comprehensive Annual Financial Report (CAFR) within time parameters of State law and debt covenants as well as meeting applicable authoritative standards for the Government Finance Officers Association (GFOA) Achievement Award of Excellence in Financial Reporting.

Aggressively pursues opportunities to improve both internal and external customer service.

Marginal Functions

Performs related work as directed.

(Note: The examples of essential functions as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning specific duties not listed herein if such functions are a logical assignment to the position.)

Requirements

A. Training and Experience

Bachelor’s degree in Accounting, Finance or a closely related field, certification as a Government Finance Officer and/or Certified Public Accountant (CPA) highly preferred; supplemented by five (5) years municipal finance experience in a supervisory/management capacity, that demonstrates the ability to develop complex operating budget(s) and broad knowledge of all facets of municipal financial administration; or an equivalent combination of education, training, and experience.

B. Knowledge, Skills, and Abilities

Comprehensive knowledge and understanding of the principles and practices of governmental administration in relation to accounting, purchasing, financial reporting, and Generally Accepted Auditing Standards.

Comprehensive knowledge of the Texas Laws, including Procurement, as they relate to municipal government operations.

Comprehensive knowledge and understanding of the organization, functions and financial challenges of municipal government administration.

Thorough knowledge and understanding of cash management, pension, investment, and modern banking relationships.

Thorough knowledge of budget development, implementation, and administration principles and procedures.

Thorough knowledge of automated financial systems.

Thorough knowledge of long‑range planning principles and methods.

Thorough knowledge of principles of effective administration, organization, and supervision.

Thorough knowledge of principles, practices, and issues of municipal risk management functions.

Skill in both written and oral communications for effective expression of ideas and clarity in task assignment.

Ability to develop routine and non‑routine comprehensive fiscal reports.

Ability to assess municipal programs and proposed policies in terms of their financial and administrative implications.

Ability to present findings effectively in complex, oral or written reports.

Ability to establish and maintain effective work relationships with other employees, City officials, debt rating agency personnel, investors, users of municipal financial reports, the investment banking community and the general public.

C. Physical Requirements

Tasks are essentially sedentary, with occasional walking, bending, light lifting, or other restricted physical activities.

Tasks involve some physical effort, i.e., some standing and walking or occasional light lifting (5-10 pounds) or frequent dexterity in the use of fingers, or limbs in the operation of office equipment; involves extended periods of time at a keyboard or workstation and/ or sitting for a period of 3-4 hours at a time.

Tasks are routinely performed without exposure to adverse environmental conditions (e.g. dirt, cold, rain, and fumes), extreme heat/cold or extreme weather conditions, strong odors and/or smoke, strong and/or toxic chemicals, exposure to dust or pollen.

E. Sensory Requirements

Tasks require visual perception and discrimination.

Tasks require oral communications ability.

F. HIPAA Compliance Statement

All employees who have access to health information whose confidentiality is protected by the HIPAA Privacy Rule must have an understanding and knowledge of the Privacy Rule that corresponds to their job responsibilities. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to discipline, up to and including termination.

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