Head of Programme Management

Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. The Yale University Council on East Asian Studies seeks a highly motivated, well‑organized Program Coordinator to support the mission and overall programming operations of the Council on East Asian Studies (CEAS) at the Yale MacMillan Center for International and Area Studies.

Day‑to‑day activities will involve ensuring the smooth administration of the Council, connecting with students and faculty, and supporting and joining community events.

The Council is a hub for East Asian Studies at Yale, so strong interest in and/or experience with East Asia is desirable. Reporting to and under the general direction of the Program Director, the program coordinator will perform high‑level administrative services to support the mission and overall programming operations of the Council on East Asian Studies (CEAS) at the MacMillan Center at Yale University.

Responsibilities include comprehensive coordination, implementation, and oversight of events (lectures, film series, workshops, conferences, cultural activities), arranging travel and lodging for CEAS visitors and guest speakers, liaising with Yale departments, student organizations, and external contacts (including domestic and international universities, foundations, & cultural organizations). The coordinator will also develop and edit CEAS advertising, publicity materials, and program publications, including newsletters; provide digital documentation of CEAS programs (recordings and photography); maintain website and database updates; compile materials for grant applications and annual reporting; and oversee student workers assigned to CEAS programs.

Ability to multi‑task, prioritize projects, work independently and as part of a team; excellent time‑management skills; ability to work occasional evenings and weekends.

Demonstrated flexibility and agility in handling multiple complex projects in a fast‑paced environment while maintaining professionalism; reacts to new situations appropriately and adapts readily to changing work demands; strongly demonstrated editing and proofreading abilities.

Intermediate to advanced skills with MS Word, Excel, Outlook, PowerPoint and Adobe Acrobat.

Superior interpersonal and problem‑solving skills, including the ability to interact in a tactful and diplomatic manner to work effectively with diverse constituencies of faculty, students, staff, administrators, professionals and vendors by phone, in person, and in writing.

open to learning about different dimensions of diversity and exhibiting positive attitudes towards cultural differences.

Bachelor’s Degree in a related field and four years of related work experience; proficiency in Chinese, Japanese and/or Korean; past experiences of travel/work/study in East Asia.

establishes, selects, implements, and coordinates administrative functions, procedures, and systems.

Serves as principal source of information on policies, procedures, programs and office activities; prepares budget drafts based on existing budgets; oversees or completes applications and materials needed for grant submission.

Composes substantive correspondence and written material; determines sources of data; compiles, synthesizes, and manipulates data; proofs and edits material for grammatical and factual accuracy; tracks copy through editing and production stages.

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field;