Registrar I - Full Time

Registrar
Reports to: Operations Manager

Job Type: Full Time

Work Hours: Normal School hours

The Registrar is responsible for maintaining student records at the campus level. High School Diploma or GED

A minimum of 2 years clerical experience is preferred.

Registers new students/withdraw students into the database

Enters data for new and prior students

Inputs the new student information into the database

Updates demographic data in computer database

Responsible for student withdrawals and documents the withdrawal reasons

Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students

Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs

Entering paper applications to database

Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments

Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures

Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.

Handles a variety of routine technical and administrative assignments

Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies

Performs related tasks as assigned by building administrator(s)in accordance withthe school/policies and practices

Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.

Assist campus administration and counselors with the preparation of reports and student data information.

Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.

Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.

Ability to analyze data.

The positionis in an office setting and may involve prolonged work at a desk in one location.

Moderate travel is required.

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