Human Resources Generalist, Payroll and Recruitment

Basic Function
Under the direction of the Executive Director, Human Resources & Labor Relations, perform a wide variety of administrative and technical duties in support the Office of Human Resources. The Human Resources Generalist is a confidential position and its duties normally require access to confidential information that is used to contribute significantly to the development of management positions.

Representative Duties

Perform administrative duties to assist the Executive Director with a variety of technical Human Resources functions and systems; facilitate communications and coordinate activities between the Executive Director, staff, public, and other personnel; work confidentially with discretion concerning personnel and disciplinary procedures, collective bargaining or other union matters. E

Assist in the entire lifecycle of the recruitment process, including advertising and recruitment, review of applicant pools, communicating with search committees and chairs; and scheduling of interviews. Compile and analyze data for reports; track, maintain and report statistical applicant pool and other employee data to meet District, state and federal reporting requirements. E

Conduct and oversee components of all employee Onboarding functions. E

Advise students, employees and the public; regarding Human Resources information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, open and distribute mail; answer telephone calls using professional courtesy and tact and refer to appropriate staff members. E

Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose and type correspondence, memorandum and forms independently or from oral instructions; maintain personnel and office files; order and maintain office supplies and other materials. E

Monitor budget expenditures and transfers; prepare requisitions and reimbursements; maintain financial records and current account balances as assigned. E

Serve as the District contact for Live Scan Fingerprinting Services with appropriate state and federal agencies and local entities; process electronic fingerprinting; maintain records; notify Vice President of criminal ID/investigation reports for new employees. E

Process and monitor required TB testing; notify and direct employees and others for testing and renewal; receive notification and maintain records of completed testing. E

Maintain currency of documents and information on District and other websites, including employment opportunities, forms, job descriptions, and collective bargaining agreements. E

Process new employees and others for entry into the employee database and payroll. Review documents for completeness and accuracy. E

Disseminate and is knowledgeable regarding employee benefits; communicate benefit information to employees. E

Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as assigned. Attend a variety of meetings and provide administrative staff support to committees, including taking and transcribing minutes of meetings. Serve on committees as assigned. E

Assist with the distribution of performance evaluations; communicate with administrators, faculty and staff regarding the deadlines for completion; monitor evaluation timelines and completion of forms. E

Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year. E

Seek and participate in professional development activities. E

Operate a variety of office machines and equipment including a computer and applicable software including Microsoft Office, HRIS and accounting programs. E

Other duties and responsibilities as assigned.

Minimum Qualifications
Any combination equivalent to: graduation from high school and three (3) years administrative experience in a Human Resources environment.

Knowledge and Abilities

Knowledge of: Human Resources functions and systems, District policies, procedures and methods; state and federal laws and regulations; modern office practices, procedures and equipment; record-keeping techniques and alpha and numeric filing systems; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; professional receptionist and telephone techniques.

Ability to: Perform a wide variety of administrative duties in support of the Office of Human Resources; assemble data for the preparation of reports; maintain complex and varied files and records; learn, interpret and apply rules, regulations, policies and procedures; operate a variety of office machines and equipment, including a computer and demonstrated ability to utilize word processing, spreadsheets, database management, and other applicable software, as well as calculator, copier and other equipment; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone with persons of diverse backgrounds; meet schedules and time lines; prepare and type reports, correspondence and related materials; work confidentially with discretion with sensitive and private information applicable to personnel, collective bargaining and other union matters; work independently with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters; bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time.

Employment Status

Classified Confidential

Classified Leadership Salary Range 3

Salary placement is contingent on education, experience, and department budget.

Retirement System: CalPERS (upon meeting eligibility criteria)

This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Human Resources Generalist openings.

Working Conditions

Environment: Office environment. Constant interruptions.

Schedule & Location

This position is scheduled 40 hours per week, 12 months per year.

The schedule is Monday - Friday from 8:00 a.m. - 5:00 p.m.

The primary location is Palm Desert Campus.

The schedule and location are subject to change based on District need.

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